Secretary, Executive Director of Academic Enrichment presso La Joya Independent School District
La Joya Independent School District · La Joya, Stati Uniti d'America · Onsite
- Professional
- Ufficio in La Joya
Job Title: Secretary, Executive Director of Academic Enrichment Wage/Hour Status: Non-Exempt
Reports to: Executive Director for Academic Enrichment Pay Grade 5: Clerical/Paraprofessional Employee
Dept./School: Office of Curriculum & Instruction Updated: July 2024
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District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
Primary Purpose: To manage and coordinate the functions and operations of the office of Curriculum and Instruction and provide support and assistance to all departments and campuses in the district.
Qualifications:
Education/Certification: High School Diploma
Minimum of 5 years secretarial experience
Experience/Knowledge: Five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth.
Major Responsibilities and Duties:
- Uphold and maintain office confidentiality at an appropriate level.
- Type and distribute all assigned correspondence from the Executive Director for Early ChildHood .
- Establish and manage a department filing system, including yearly evaluations and other essential documents.
- Act as a liaison between department staff, conveying important announcements, updates, and facilitating internal communication channels.
- Attend relevant meetings, take notes, and ensure key points are documented for reference.
- Process, distribute, and organize departmental mail.
- Generate, print, and distribute materials as instructed.
- Handle and respond to incoming calls and emails with courtesy and respect on behalf of the Executive Director for Early ChildHood .
- Maintain a schedule of daily office meetings and appointments.
- Archive meeting notes, agendas, and documents for future reference.
- Foster a positive and inclusive environment by promoting teamwork, respect, and open communication among department members.
- Manage databases, records, and information systems relevant to the department’s operations.
- Coordinate and facilitate meetings scheduled by the Executive Director for Early ChildHood .
- Manage the procurement and inventory of office supplies for the department.
- Assist with the selection, ordering, and distribution of district-wide incentives for staff.
- Prepare and input the department's annual budget.
- Review and adjust Kronos timesheets for staff members.
- Collect and process travel requests, travel reimbursements, and arrange travel for out-of-district/state conferences for the Executive Director for Early ChildHood .
- Provide support for the receptionist area, including phone duties and lobby assistance as needed.
- Perform any additional assignments directed by the Executive Director for Early ChildHood and/or the Superintendent.
- Follow all Work from Home Protocols if assigned to work remotely.
WORKING CONDITIONS:
Mental Demands:
Reading; ability to communicate effectively (verbally and written), maintain emotional control under stress.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.
POSITION WORKING DAYS: 226 Days
All applications must be submitted on line for professional and clerical positions to the La Joya I.S.D. Office of Human Resources Department. (www.lajoyaisd.com)
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