Team Administrator presso Vysiion
Vysiion · Chippenham, Regno Unito · Onsite
- Junior
- Ufficio in Chippenham
Vysiion
Vysiion, part of the larger Exponential-e Group, deliver bespoke solutions to private and public sector organisations, from the installation of fibre optic or microwave links for offshore windfarms to the provision of end-to-end ICT Managed Services. The Vysiion team has the knowledge, experience, and capability to provide a full technology consultancy and delivery solution with an emphasis on security.
Vysiion offer an exciting and progressive work environment for those that want to join a technical service-based business, with focus on exceptional customer engagement and support. From trainee to qualified and experienced engineers, sales people, and operational support staff, Vysiion offers fantastic career opportunities for those excited by technology and the challenge of a fast-paced work environment. The culture at Vysiion is one that is positive, open, inclusive, and progressive. Staff have respect and loyalty, are passionate about all we do, and proud of what we achieve.
Job Description
Overall purpose of the job:
This role has responsibility in the administrative delivery of Vysiion solutions and services to customer focused processes and internal projects predominantly via Field Services Team.
Key responsibilities for this job:
- Assist with the preparation, coordination & distribution of job packs (Technical Support will be given from the team).
- Creation and maintenance of project/program trackers, tools and documentation.
- Procurement of materials and liaising with suppliers as required.
- Responsible for goods receipting of all materials and maintaining records accordingly.
- Assisting with the scheduling of resource, logistics & accommodation booking.
- Following training, preparing documentation for customers, including the completion and issue of test results, Risk and Method Statements (RAMS).
- Some Management, Delivery & Control of Small Works
- Ensure that all documentation & records, customer & internal (including site records & reports from site) are recorded and electronically filed within the appropriate file structure
- Administrative assistance with billing and invoicing.
- Reporting on a daily, weekly, and as required basis, to the field services managers
- Liaising with internal staff, customers & suppliers.
- Ensuring equipment maintenance including calibration of equipment is undertaking as per the
- maintenance regime requirement and updating registers.
- To be accurate & timely with record keeping.
- To foster good customer/Supplier relationships.
- To work in accordance with Vysiion and customers’ Health and Safety requirements.
- Any other fair and reasonable task or duty assigned to you by your manager, or other senior Exponential-e Ltd staff member
Knowledge and experience required:
- Experience of a coordination role with a strong desire and energy to succeed in establishing and maintaining a stable project delivery.
- Coherent in the use of M365 tools, particularly Excel.
- Professional and courteous manner.
- The role holder will need to hold (or be capable of obtaining) and maintaining a UK security clearance.
Our People
Our people are what makes Exponential-e Group the company it is today. This year’s employee survey highlighted that 81% of employees who took the survey, would recommend a friend to work for our organisation.
Learning and development are fundamental parts of daily life at Exponential-e. From their first day at the company, everyone is provided ample opportunities to develop their skills and broaden their horizons, with our own L&D team running a range of bespoke courses, based on the latest innovations and challenges across the digital landscape.
Exponential-e Group is committed to providing equal opportunities in employment and treating all employees with respect and dignity. The company respects and values the diversity of its staff, striving to maintain an environment where there is opportunity for everyone to feel valued, their talents to be utilised and for both personal and organisational aspirations to be met. Every employee plays a vital role in helping to create an inclusive working environment by understanding and harnessing difference in a positive way.
