Accounts Payable Specialist presso CEA CAPA

Your Role: 

As the Accounts Payable Specialist, you’ll manage invoice processing, ensure accurate coding and approvals, and oversee procurement workflows in the Ramp application. You’ll work closely with colleagues across the organization to keep processes running smoothly, maintain accuracy, and support efficient financial operations. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

What You’ll Do: 

Invoice & Payment Processing

• Accurately review, code, and process invoices in Ramp, ensuring timely payment.
• Match invoices with purchase orders and receiving documentation to maintain compliance.
• Route invoices for approvals and collaborate across teams to resolve discrepancies.
• Execute weekly check runs and electronic payments efficiently.

Vendor Management

• Maintain current vendor records and ensure accurate payment details.
• Serve as the go-to contact for vendor inquiries and payment updates.
• Support new vendor onboarding and ensure compliance with company requirements.

Procurement & Approvals

• Partner with employees and managers to guide purchases and approvals in line with company policy.
• Monitor procurement workflows in Ramp, keeping processes smooth and efficient.
• Identify opportunities to reduce costs and improve purchasing efficiency.

Reporting & Recordkeeping

• Keep accounts payable documentation organized and accessible.
• Assist with AP reconciliations and month-end close activities as needed.
• Support reporting and analysis related to accounts payable and procurement trends.

Process Improvement & Collaboration

• Proactively identify ways to improve AP workflows and Ramp usage.
• Collaborate with the Finance team to implement best practices and system enhancements.

Starting Salary: $28.85/hour

What Makes a Great Candidate: 

Experience & Skills

• 2+ years of accounts payable or general accounting experience.
• Hands-on experience with invoice processing and vendor management.
• Familiarity with Ramp or similar procurement/AP automation tools is a plus.
• Proficiency in Microsoft Office, especially Excel; experience with ERP systems is a bonus.

Core Competencies

• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective communicator with strong interpersonal skills.
• Problem-solving mindset with a focus on improving processes and workflows.

We believe great talent comes in many forms and that there is no one size fits all in hiring. If you feel you may be a great fit for this role but do not check all of the boxes, we encourage you to apply and show us why you're the right candidate for this position.   

Who We Are:  

CEA CAPA is a premier provider of transformative international education experiences, committed to empowering students to become thoughtful and thriving leaders through living and learning abroad. With a presence in 62 cities across 22 countries in Europe, Latin America, Asia, and Australia, we offer comprehensive study abroad and career readiness programs that integrate academic excellence and cultural immersion. Our global footprint includes 11 international study centers, and we proudly support over 10,000 students annually in partnership with more than 375 U.S. universities and over 50 international institutions. CEA CAPA is in a dynamic phase of growth and is powered by a global team of nearly 700 professionals who are deeply mission-driven and committed to creating inclusive, supportive and enriching environments that help students grow academically, personally and professionally. 
  

Why You’ll Love CEA CAPA: 

• Wellness & Snacks (In-Office): Fresh Fruit Wednesdays, coffee bar, wellness room, and ergonomic workspaces.
• Time Off & Giving Back: 12 paid holidays, generous PTO, and up to 8 hours paid volunteer time—because balance matters.
• Support for Your Whole Life: Benefits coverage for domestic partners and optional pet insurance, helping you care for everyone who matters most. 
• Perks & Discounts: Save at 35+ vendors, including Apple, HelloFresh, Walt Disney World, T-Mobile, and more.
• Fun & Community: We encourage team connection and celebration, from office events to informal get-togethers and virtual hangouts—exact activities vary by team.

Our commitment to creating a sense of belonging means we welcome individuals of all abilities, ages, citizenships, educations, ethnicities, family statuses, gender identities, genders, genetic information, languages, marital status, military experiences, political views, pregnancy, races, religions, sexes, sexual orientations, socioeconomic statuses, and work experiences and therefore we encourage applicants from diverse lived experiences to apply.