Receptionist - Administrative Support Assistant presso Dykema Gossett PLLC

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Receptionist / Administrative Support Assistant in our Los Angeles office. The Receptionist / Administrative Support Specialist will greet all visitors, reserve conference rooms/offices, process office-related invoices, reconcile monthly VISA accounts, perform back-up typing and other clerical duties, assist supervisor with daily operations and provide administrative support to Office Manager/AA and Director, HR/Employee Relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Greets and directs all clients and visitors arriving in the office, and notifies appropriate party of their arrival.
2. Answers office telephone lines, directing calls as appropriate.
3. Reserves conference rooms/visiting offices and coordinates catering services for client meetings and other functions.  Assists with set-up and clean-up. 
4. Provides administrative support to the Office Manager/AA and Director, HR/Employee Relations.
5. Processes visitor/vendor/maintenance requests utilizing the building tenant portal account. 
6. Codes, verifies and inputs invoices for payment utilizing Aderant accounting software program.
7. Reconciles Visa charges for both administrative and client related Visa accounts. 
8. Following established procedures, completes NBIs and assists with opening files for new matters.
9. Supports the Core Team with hospitality responsibilities.
10. Provides overflow administrative support as requested, including but not limited to assisting with revisions of documents, typing discovery requests, mass mailings, etc. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Two to three years of post high school education equivalent or related work experience, legal preferred.
2. Excellent verbal communication and interpersonal skills required.  Familiarity with standard office protocol required. 
3. Typing requirement of 55 wpm.
4. Working knowledge of computer software such as MS Word, Excel and Outlook.
5. Excellent verbal and written communication and organizational skills required.  Attention to detail required.
6. Excellent interpersonal skills required. 
7. Familiarity with office protocol required.
8. Ability to be self-motivated and work independently.

Great Benefits for Great People

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The salary range for this position is $45,000 - $55,000 in Los Angeles.  The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.  Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.  It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity. 

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce.  E-Verify is a registered trademark of the U.S. Department of Homeland Security.