Accounts Payable Assistant presso Petroineos Trading Limited
Petroineos Trading Limited · London, Regno Unito · Hybrid
- Junior
- Ufficio in London
The Accounts Payable Assistant plays a key role in the day-to-day financial operations of the business. This is a 12-month fixed term position. Fluent written and spoken Mandarin is essential.
Key Responsibilities
- Check and process approved expense claims that are within the company expense policy, in a timely manner in Concur and SAP systems.
- Check and process approved invoices in a timely manner in Concur and SAP systems, ensuring invoices are posted to the correct GL accounts and cost centres accurately.
- Merge SAP doc posting journal, Concur approval and supplier invoice for approval from Financial Reporting Manager and thereafter for payment processing with Treasury team.
- Monitor on a weekly basis invoices and expenses that are still awaiting in the approval workflow process and chase relevant approvers to ensure no delay in the processing of the expense claim or payment of the invoice.
- Prepare recharge invoices within group companies and arrange payment in a timely manner.
- Work with settlement team and treasury team for routine and urgent payment requests.
- Process daily FEBAN clearing journals and liaise with Treasury and Settlements Teams on uncertain transactions and open items not cleared respectively.
- Assist in the set-up on new vendor set-up in the PCIL SAP system with our HQ.
- Prepare non-trade accruals for the month-end close.
- Assist in the quarterly fixed costs analysis submission to dept. heads and VPs.
- Assist in annual fixed cost budgeting process and cost challenging tasks.
- Assist in the maintenance of Concur administration and mappings to SAP. Keep up-to-date on new updates with Concur through webinars online.
- Assist in the maintenance of new and existing standing orders and post monthly transactions in SAP.
- Other accounts payable related responsibilities.
Skills, Knowledge and Expertise
- Degree or Diploma in Accounting and Finance or equivalent
- Professional background in Account Payable function
- Relevant Accounts Payable experience in medium-sized organisations
- Knowledge of SAP and CONCUR is highly desirable
- Strong attention to detail and high level of accuracy
- Ability to prioritise and act quickly to meet deadlines
- Organised and proactive with ability to use initiative
- Good communication skills and confident in communicating with all levels of the business
- Competent with MS Excel
- Fluent written and spoken Mandarin is essential
- Fluent written and spoken English is essential
Benefits
The role offers a competitive salary commensurate with experience, as well as the opportunity to be awarded discretionary bonuses based on performance and a comprehensive benefits package including private medical insurance, travel insurance and dental insurance, gym reimbursement scheme, 10% contributory pension scheme, and 25 day yearly holiday allowance.
