Residential Facility Assistant Administrator - STAR presso Community Counseling Solutions

Description

JOB TITLE: Residential Facility Assistant Administrator

LOCATION: Specialized Treatment and Resiliency Center (STAR), Boardman, OR

FLSA: 1.0 FTE, Exempt (Expectation to work 40 hours a week)

SUPERVISOR: Facility Administrator

PAY GRADE: B9 ($56,700 - $82,700 annually, depending on experience)

 **STAR is a BRAND NEW 24-hour sub-acute/Psychiatric Residential Treatment Facility (PRTF) offering services for up to thirteen individuals, ages 12 and below.

Community Counseling Solutions provides a team-based Servant Leadership environment! Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities and we’re looking for motivated employees to help us continue our vision! 

Location Information:

Boardman is located in Eastern Oregon with year-round recreation based near the Blue Mountains. Boardman offers a unique blend of small-town charm and big opportunities. With its stunning views of the Columbia River, abundant outdoor recreation, and a growing economy driven by agriculture, energy, and technology, Boardman is a place where work-life balance truly thrives. Whether you're drawn to the peaceful pace of rural living or excited by the chance to be part of a dynamic and supportive community, Boardman provides the perfect setting to grow your career while enjoying the natural beauty and warmth of a close-knit town.

Apply Directly at https://ccswebsite.org/employment/
 

 CCS has a benefit package including, but not limited to:
 

• Health, dental and vision insurance
• 6% initial 401K match
• Potential for tuition reimbursement
• Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at 50% at the end of the fiscal year)
• 9 Paid holidays, Community service day
• Floating holiday & 2 mental health days provided after 1 year introduction
• Workplace Flexibility schedule options available (work from home hours vary by position & schedule)
• Exempt employees receive additional admin leave & work from home hours
• Relocation Benefit of up to $4,000 if moving over 100 miles, $ depending on distance. This is available to be included w/ job offer
• Student loan forgiveness (NHSC & Public Service)
• Paid licensure supervision.
• Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance

DESCRIPTION

This position provides assistance to the Facility Administrator for daily managerial oversight of the operations of a Residential Treatment Facility. The facility provides a secure setting to assist with the stabilizing and/or recovery of youth who have a severe and persistent mental illness. This position is split, half time as assistant administrator and half time working as a mental health specialist/QMHA.

Provides oversight of the daily operations of the children’s sub-acute/Psychiatric Residential Treatment Facility (PRTF) for up to thirteen individuals, ages 12 and below. The Administrator ensures that high quality and safe treatment is provided and oversees the quality of training and supervision of the Assistant Administrator, Clinicians, Residential Associates, and other employees who provide the 24-hour sub-acute/PRTF services to the residents. 

SUPERVISION

Supervision Received

This position is supervised by the Facility Administrator of Specialized Treatment and Resiliency Center, STAR. The Facility Administrator will provide both administrative supervision and clinical supervision.

Supervision Exercised

This position directly supervises all assigned staff at the facility.

RESPONSIBILITIES

Assist the administrator in meeting and maintaining all standards and procedures for the provision of care, clinical and rehabilitation services for youth using an array of milieu based and clinical methods to stabilize and treat adverse behaviors in the least restrictive manner possible. Including but not limited to:

• Monitor the daily activities of the secure residential treatment facility.
• Supervise, train and evaluate staff, provide on-going training and evaluate staff performance.
• Responsible for scheduling staff to ensure adequate client supervision and support. Review and verify timesheets.
• Is accessible by telephone or pager for emergency purposes and provides responsible support, documentation and follow-up in a timely manner if needed. Develops and participates in an on call schedule for such purposes.
• Is knowledgeable about personnel policies, AFC, OAR and applicable rules and standards of other pertinent regulatory agencies, such as OSHA.
• Maintains up-to-date personnel, client and program records including the accounting of client and facility funds, training and activity records, medical and health supports.
• Assures that house supplies (program & client) are purchased in a timely manner, maintained in adequate supply, and stored in a safe and sanitary manner
• Assure that evacuation drills are conducted according to AR requirements. Maintains professional confidentiality of personnel, clients and the program(s). 
• Coordinates and participates in the development of each resident's Individualized Support Plan.
• Follow the grievance process for all complaints submitted and work diligently to resolve the complaints.
• Ensure that the agency is meeting or exceeding all requirements for the relevant OAR's.
• Work with contracted prescribers to put together scheduled and ensure that the service delivery is well coordinated for prescribers and the customers they see. Consult with prescribers to coordinate medical treatment.
• Ensure that all paperwork is completed by all staff and is timely and professional and provide supervision when that goal is not being met.
• Report all cases of abuse and neglect to correct agency.
• Provide utilization management for adults needing higher levels of care.
• Schedule and participate in meetings with other agencies to ensure continuity of service delivery and ensure that CCS is highly regarded by community partners.
• Participate in all internal administrative meetings. Hold regular staff meetings.
• Communicate with members of the public to coordinate work programs, inform the public about our services, and speak with groups about our services and/or specific areas of mental health services.
• Transport residents as needed.
• Receive and promote all training as needed.
• Develop, implement and follow policies and procedures relevant to the operation of the facility that meet state requirements as well as any other requirements of other licensing, certifying or insuring organizations.
• Other duties as assigned.

Requirements

EDUCATION AND/OR EXPERIENCE

Individual must have two years of training, coursework or experience in psychology, counseling, or other human services related field

Individual must have a high school diploma or equivalent

In addition, it is preferred that this individual will have 3 years experience working in a residential setting that provides services to individuals with a mental illness.

OTHER SKILLS AND ABILITIES

•  Establish and maintain an accessible and up-to-date filing system of client, personnel and program information.
•  Read and research related technical materials and to write clear plans and proposals.
•  Establish effective working relationships with community resource agencies, co-workers and the general public.
•  Act independently and work effectively with minimal supervision. Problem solves complex issues by developing alternatives and solutions. Organize and establish priorities.
•  Negotiate conflicts and resolve problems.
•  Interact and relate to clients, staff, administrators and others with professionalism, respect and dignity.
•  Work with clients experiencing crisis situations.
•  The position requires the handling of highly confidential information. Must adhere to rules and laws pertaining to client confidentiality.
•  Must posses, or have the ability to possess functional knowledge of business English and medical terminology.
•  Must have good spelling and basic mathematical skills.
•  Must have the ability to learn assigned tasks readily and to adhere to general office procedures.
•  Good organizational and time management skills are essential
•  Must possess the ability to represent the interest of the customer and the agency in a favorable light in the community
•  Must have the ability to work well with teams and other groups of individuals.
•  Must have in depth knowledge of standard office equipment.
•  Must be able to communicate effectively in both written and oral formats.
•  Must have the ability to present and exchange information internally across teams and co-workers, and externally with customers and the public.

PHYSICAL DEMANDS

While performing the essential duties of this job, the employee is regularly required to use office automation including computer and phone systems that require find manipulation, grasping, typing and reaching.

The employee is also regularly required to sit; talk and hear; use hands and fingers and handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop; kneel and/or squat when adjusting equipment or retrieving supplies.

The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision and the ability to adjust focus. Residential Facility Assistant Admin Page 3 of 5

Employee may be required to work weekend shifts.

Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions of this position. Must be willing to work a flexible work schedule depending on community and resident needs.

WORK ENVIRONMENT

Work is performed in an inpatient services environment as well as within the community. The noise level is usually moderate, but periodically staff may be exposed to loud noise such as raised voice levels and alarms.

The noise level in the office environment is usually moderate, but occasionally one may be exposed to loud noises. Occasional out of area travel and overnight stays will be required for attendance at meetings and/trainings.

However, the employee may be required to work in the community. Handicap access may not be available at all places where this position must go. There are some situations where this position may be required to respond to environments where a client is in crisis. The environments in these situations are difficult to predict and may be in uneven terrain.

This position exposes the employee to the everyday risks or discomforts which require normal safety precautions typical of such places as an office or home environment.

PERSONAL AUTO INSURANCE

Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and trainings.

Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage and maintain said level of coverage for the duration of employment at CCS.

The employee’s insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

In addition to a pre-employment background check, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If it is discovered that an employee, volunteer or contractor is excluded or sanctioned it will be the cause for immediate termination of employment, volunteering, or the termination of the contract.

Community Counseling Solutions

IS AN EQUAL OPPORTUNITY EMPLOYER

MEMBER OF NATIONAL HEALTH SERVICES CORPORATION