City Clerk Technician presso City of Compton, CA

About the Department

Under general supervision, performs technical and administrative support functions for the Office of the City Clerk; assists in preparing and distributing agendas, maintaining official records, processing public information requests, supporting election activities, and performing front counter duties; and performs other duties as required.

Position Duties

Receives general supervision from the City Clerk, Chief Deputy City Clerk, or Deputy City Clerk. This position does not supervise other personnel.

Minimum Qualifications

The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provide assistance and clerical support to the City Clerk in the day-to-day operations of the department.
• Assist in the records management program, including performing complex records maintenance.
• Assist in the execution and archiving of legal records, including contracts, agreements, deeds, and recording documents with the County Recorder.
• Assist in agenda preparation:  typing and proofing agendas, agenda packets, and public hearing notices.
• Prepare for signature approved legislative items, including resolutions, ordinances, and minutes.
• Assist in the scheduling, publishing, and posting of legal notices.
• Assist in the maintenance of the departmental web page.
• Prepare reports from records management program.
• Perform research and work on special projects.
• Provide assistance in processing claims presented against the City.
• Provide Notary service to all city departments.
• Assist in the preparation of notices associated with the Fair Political Practices Commission, including annual, leaving, and assuming office statements.
• Assist the City Clerk in the coordination of city elections.
• Respond to inquiries from the public by letter, telephone, and in person regarding City Council actions and records.
• Proofread reports, forms, and other typed material for mathematical, grammatical, and procedural accuracy.
• Create, organize, maintain, purge, and file documents, and correspondence pursuant to state and city file retention and destruction policies.
• Produce documents such as letters, memoranda, agendas, agreements, reports, ordinances, resolutions, forms, records, court documents, and other correspondence for the City Clerk.
• Monitor office expenditures, process check requests, credit card statements, and records request fees.
• Process mail. Order and maintain office supplies.
• Process and maintain department timesheets.
• Perform related duties as assigned

Other Qualifications

Education and Experience:

Graduation from high school or equivalent and a minimum of two (2) years of increasingly responsible clerical or administrative experience, preferably in a municipal or government setting.

Required Licenses or Certifications:

• Must possess a valid California Class C Driver’s License.
• Possession of a Notary commission issued by the California Secretary of State within probationary period
• Enrollment in or progress toward Certified Municipal Clerk (CMC) designation is desirable. 

Required Knowledge of:

• City organization, operations, policies and procedures.
• City Code, City Ordinances, Standard Operating Manual, personnel policies and procedures, and applicable Memoranda of Understanding.
• General office procedures and records management practices.
• Principles of customer service and professional communication.
• Microsoft Office Suite, document imaging, and agenda management systems.
• Basic understanding of the Brown Act, Public Records Act, and Political Reform Act (desirable).

Required Skill in:

• Providing effective and courteous front-line customer service.
• Operating computers and office equipment efficiently and accurately.
• Composing and editing routine correspondence and documents.
• Understanding and applying relevant laws, rules, and regulations.
• Organizing tasks, setting priorities, and meeting deadlines.
• Establishing and maintaining effective working relationships with staff and the public.
• Communicating clearly and professionally in both oral and written formats.

Physical Demands / Work Environment:  

• Work is primarily performed in a standard office environment. 
• Work may involve exposure to wet surfaces, occasional loud noise and dust.
• Work requires light lifting, carrying.  
• Moderate finger dexterity and near vision is required.   

Internal applicants must use their personal email to apply, as City of Compton work emails will not be accepted for job applications. While we cannot prevent applicants from using their work email, the City is not responsible for missed communications due to system outages, firewall restrictions, employee leave, or any other technical or accessibility issues affecting City email accounts.

All applicants must meet the minimum qualifications for the position and submit all required documents -such as licenses, certifications, and proof of education- outlined in the job posting. Incomplete applications, including those missing any required documentation, will not be considered. 

Please note: Only the first 50 applications received that meet the minimum qualifications will be invited to continue in the hiring process.

EXAMINATION
The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled.
   
Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. The oral examination may include graded simulation exercises, writing exercises, and oral presentations. A passing score for each phase is 70%. Each candidate will be notified via mail or e-mail.
  
The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.
  
GENERAL INFORMATION TO EXAMINATION APPLICANTS
The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.
  
Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date.
  
ELIGIBLE LISTS
Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).
  
PLEASE NOTE:
All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list.  All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.
  
Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.
  
EXAMINATION APPEAL PROCEDURE
A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8).
  
EXAMINATION RECORDS
All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.
  
VETERAN’S PREFERENCE
In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.
  
FRINGE BENEFITS
The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.

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