Administrative Assistant I presso Bradley University

Position Title:           Administrative Assistant I 

Department:             Department of Interactive Media and Department of Art and Design

Reports to:               Administrative Supervisor, Slane College of Communications and Fine Arts 

Appointment:           Full-time; 40 hours per week; 12 months 

Status:                      Non-Exempt

Pay Rate:                  $15/hour

SUMMARY

Provides administrative support for the Department of Interactive Media and Department of Art and Design. Provides direct support to the department chairs including management of calendars, interacting with students and visitors, departmental purchasing and budgeting, and dealing with administrative tasks and inquiries as appropriate.

PRIMARY DUTIES AND RESPONSIBILITIES 

• Ability to manage the needs of the two departments and occasionally oversee special projects/efforts that may arise
• Serve as departmental receptionist
• Organize and facilitate meetings, conferences, and special events
• Maintain organized and efficient files, records, and databases
• Ensure administration, security, and confidentiality of department files
• Assist with course scheduling, registration, and management
• Create and administer course evaluations for the entire department
• Maintain accurate personnel files and assist with faculty contract administration
• Submit facility work orders, technology purchase requests, and space reservations 
• Manage key and card access requests for students and faculty
• Assist with the department budget, vendor payments, supply orders, and financial records
• Assist with creating course schedules and student enrollment management
• Manage student employees, including timekeeping, onboarding, and termination processes
• Compiling and maintaining information on various department and university systems 
• Coordinating and receiving telephone communications, incoming correspondence and visitors 
• Compile data for reports, meetings, conferences, etc. 

MINIMUM QUALIFICATIONS 

• One to three years of office or related experience (experience in higher education desired)
• Excellent written and oral communication skills
• The ability to work independently, exhibit sound judgment and contribute to a positive team spirit
• Working knowledge and experience using MacOS, Windows, Google Suite, Microsoft Office, and Adobe Acrobat
• Maintain the highest level of confidentiality and professionalism at all times
• The ability to productively work/interact with diverse groups of people and to show respect and sensitivity for cultural differences 

MENTAL/PHYSICAL REQUIREMENTS 

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

APPLICATION PROCEDURE

Please complete the online application process and upload a resume, cover letter and complete contact information for 3 professional references. Please submit all materials at the time of initial application. 

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Applications will begin being reviewed immediately and will continue until the position is filled.   

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central Illinois.

Bradley University is an Equal Opportunity and Affirmative Action Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.