Procore Administrator presso State of Colorado, CO
State of Colorado, CO · Denver, Stati Uniti d'America · Hybrid
- Senior
- Ufficio in Denver
About the Department
This position is open to current Colorado employees only.
Division of Facilities Management - Planning and Technical Services - CAFM
The Division of Facilities Management is a customer-driven support organization responsible for providing facilities management services to all CDHS agencies and offices. These services include the maintenance of building and grounds, custodial, capital construction (budgeting and contract management), utilities management, vehicle fleet management, building space leasing allocation, and facilities planning services. This is accomplished through a centralized statewide team divided into three districts and a central office. By combining our expert professional extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our clients to achieve consistently high-performance facilities and long-term value. Our goal is to be an organization that meets customer expectations 100% of the time.
The Planning and Technical Services (PTS) department provides professional expertise in the area of land and building development, planning of future facilities, initiation and implementation of appropriate and large non-appropriated projects, development of the Capital Construction and Controlled Maintenance budget requests, development of grants for funding sources outside of State government, management of the Department’s energy budget, contract management for projects and capital facilities related procurement, leasing of real estate, fleet management, and the provision of consulting services to the Division and the Department in the areas of Architecture and Engineering and the interpretation of the application of building codes and facility standards. PTS provides maintenance services—including all mechanical systems, heating, ventilation, and air conditioning (HVAC), plumbing, electrical, security electronics, low voltage, life safety, groundskeeping, structural trades, heat plant operations, garage, and fleet maintenance—as well as housekeeping services that include cleaning and custodial care for CDHS-owned and operated buildings. Additionally, PTS provides Computer-Aided Drafting (CAD) and Computer-Aided Facilities Management (CAFM) support, which includes Procore and Archibus.
Position Duties
We seek a detail-oriented Procore Administrator to manage the daily operations of our Construction Project Management cloud platform, Procore. In this role, you will oversee user permissions, use access settings, and set up projects using predefined and custom templates and workflows. You will also generate and track company-specific Procore reports to support business needs. This administrative role focuses on platform management rather than complex configuration or specialized IT tasks. It follows a standard schedule, with occasional overtime as needed. The ideal candidate is a proactive team player who takes initiative, works collaboratively with their supervisor and colleagues, provides regular updates, and seeks feedback to improve platform outcomes. As part of the Computer-Aided Facilities Management (CAFM) team within Planning and Technical Services (PTS), you will help optimize Procore workflows and maintain platform efficiency.
Assign and manage user access, roles, and permissions, ensuring alignment with existing templates and team needs. Keep supervisors informed of key updates.
Upload documents to Procore Drawing, Specifications, and Submittal tools as requested, ensuring relevant users are aware of their responsibilities.
Set up new Procore projects, define roles, activate tools, and enter key project details while keeping stakeholders informed.
Provide user support, addressing questions, troubleshooting common issues, and assisting with navigation. Seek Procore and supervisor support to resolve more complex issues.
Maintain accurate and up-to-date project data, ensuring consistency with internal standards and communicating relevant updates.
Built and maintain custom reports, supporting project tracking and informed decision-making.
Proficiency in essential software tools like Adobe PDF Pro (not Reader), Google Apps and/or MS Office, AutoCAD, and more is required for this role. Experience with these programs will contribute to success in this position.
Follow Standard Operating Procedures (SOPs) to set up Budget and Project Management tool settings, workflows, and operational processes for the Financial team and Project Managers. Keep the manager informed of opportunities for improvement.
Test newly released Procore tools to assess performance and usability. Work with team members to gather feedback, identify improvements, and support smooth integration into existing workflows.
Other Duties as Assigned:
Support document organization, customer inquiries, plan printing, copying, and record maintenance when required.
As needed, assist with space tracking and updates in the computer-aided facilities management (CAFM) database, working closely with the CAFM team.
Occasionally provide graphic support for layouts, reports, and other visual materials.
Other duties as needed/assigned.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Experience Only:
Applicants must have at least six (6) years of experience supporting teams and/or managing information using software related to construction, architecture, facilities, or administrative work related to facilities, architecture, and/or construction. This can include work in document control, user access, reporting, or coordination tools. Your application must include and detail this information in order to move forward in the selection process.
OR
Education and Experience:
A combination of work experience and/or education in construction, facilities management, project coordination, architecture, or facilities and/or architectural administrative support, demonstrating the ability to manage project information and support teams, equivalent to six (6) years.
Preferred Qualifications:
Proficiency in Adobe Creative Suite applications such as Photoshop, Illustrator, InDesign, etc.
Skilled in pivot tables for analyzing data and reporting.
Working knowledge of construction documentation (e.g., drawings, submittals, RFIs) and how project information is managed throughout a project.
Procore experience from an Owner’s perspective is preferred but not required.
Required Competencies:
Engaged and dependable team member who collaborates effectively with their team, supervisor, and project team.
Collaborates effectively while taking ownership of responsibilities, showing initiative, staying engaged, and actively contributing to team success.
Familiarity with AutoCAD, understanding functions like creating, editing, and navigating drawings, as well as working with layers, dimensions, and annotations, with the ability to interpret technical drawings, schematics, and blueprints.
Familiarity with how construction documents (drawings, submittals, RFIs, others) are reviewed, tracked, and shared throughout a project.
Understanding Adobe Acrobat Pro, including document management, editing, and advanced PDF functionalities.
Continuous learning mindset, actively seeking knowledge to enhance skills and adapt to new challenges.
Effective time management and organizational skills, with the ability to plan, prioritize, and handle multiple tasks efficiently.
Ability to effectively utilize software relevant to this position while ensuring accuracy, efficiency, and adaptability in various tasks and workflows.
A strong grasp of Google Apps or Microsoft Office programs, such as Word, Excel, and PowerPoint, is essential.
- A full pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, convictions of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.
- Must be willing to submit and pass a full background check.
- Must possess and maintain a valid, non-restricted Colorado driver’s license.
- Travel – This position will require travel to training and meetings.
- Must be willing to receive an annual influenza vaccination or provide a document for a medical exemption or a letter for religious exemption.
- Must successfully pass a Tuberculosis (TB) test.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.
Provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Other Qualifications
For additional recruiting questions, please contact [email protected]
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Employer supplemented Health Savings Account
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
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