Temporary Site Coordinator (Oct.-Jan.) presso BioLabs

BioInnovation Labs (BioLabs), established in 2009 and headquartered in Cambridge, MA, is the premier network of co-working spaces for life science startups. We are enabling innovation to make the world a better place through interaction with the smartest and most motivated people in the world. Through a rapidly growing network of global locations (currently 11 in the US and 3 in Europe), our collaborative lab space model is uniquely designed for scientific entrepreneurs to test, develop, grow, and commercialize their game-changing ideas. Each location supports entrepreneurial scientists with premium, fully equipped, and supported laboratory and office spaces, alongside unparalleled access to capital and industry.  

Overview
BioLabs is seeking a Temporary Site Coordinator (October '25 to January '26) to be the first point of contact for residents and visitors at our premier co-working lab facility in New York City, NY. Reporting to the Site Director, this customer-facing role supports daily operations, events, and office management to ensure a seamless resident and visitor experience.

Key Responsibilities

• Greet visitors, manage front desk operations, and oversee check-in/reservations.
• Maintain reception, conference rooms, and kitchen areas; manage office supplies and food/beverage program.
• Coordinate package/mail handling and provide basic IT/AV troubleshooting.
• Support new member onboarding and off-boarding.
• Maintain databases, mailing lists, and access systems.
• Assist with event planning, promotion, and execution.
• Respond to site needs and assist with other duties as assigned.
  
  

Qualifications

• Strong customer service and organizational skills.
• Ability to multi-task in a fast-paced environment.
• Comfortable working independently and collaboratively.