Administrative Assistant presso Wise Auto Group

TITLE: Administrative Assistant (to CFO office) 

Are you a results driven professional who is energized by the auto industry? We are seeking a dynamic team member who knows how to delight the customer, drive success and live out our mission. We are a group of successful automotive dealerships across multiple states on the west coast. 

This role will sit at our corporate offices in Fairfield, CA, and support our Chief Financial Officer.  

At Wise, we live out our mission and values every day. Our culture is committed to humility and positive corporate interactions in all that we do. Our mission is tied to providing first-class and transparent dealership experiences, building industry best and merit-based work culture, and establishing brand representation excellency. We are seeking an exceptional individual who aligns with who we are. 

We offer a flexible schedule to make for excellent work-life balance. 

POSITION SUMMARY: 

• Utilize strong organizational skills to manage assignments 

• Provide friendly customer service to all 

• Work effectively across all teams and working styles 

• Use strong attention to detail to provide quality administrative work 

• Serve the CFO office with honesty and trustworthiness in all dealings 

• Align with our mission and values, including doing work with a humble approach and attitude 

• Provide various duties in the space of phone calls, emails, office work and filing, and other duties that are needed throughout the day 

• Welcome and direct visitors and clients in a manner that creates a positive experience 

• Prepare agendas and schedules for meetings and creates Word, PPT and Excel docs 

• Coordinate and schedule travel, meetings, and appointments 

• Record and distribute minutes or other records for meetings 

• Performs other related duties as assigned 

Required Skills/Abilities: 

• 2+ years related experience 

• Positive and humble attitude 

• Excellent verbal and written communication skills 

• Excellent interpersonal and customer service skills 

• Proficient in Microsoft Office Suite or related software 

• Excellent organizational skills and attention to detail 

• Ability to work independently 

• Must be at least 18 years old 

• Must hold a valid Driver’s License  

• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future 

• High school diploma or GED  

What we Offer: 

-Competitive pay 

-Flexible schedule to promote strong work/life balance  

-Excellent benefits for full-time associates including medical, dental, vision and more 

-A matching 401(k) after a year of employment 

-Growth and learning opportunities 

-A dynamic and caring work environment 

-Paid time off 

-Employee discounts 

Physical Requirements: 

The position is based in a normal automotive dealership/office environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting and stooping to inspect repairs, and lifting and carrying objects over 25lbs. There may be potential exposure to fumes, chemicals, dust, along with high levels of noise. The noise level in the work environment is usually moderately noisy. The position will experience frequent sedentary work, in an office environment. The employee must have visual acuity to determine the accuracy and thoroughness of the work assigned. While performing the duties of this job, the employee may occasionally work near moving mechanical parts or in outside weather conditions. The employee may occasionally be exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. Subject to weather conditions both inside and outside. 

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. 

PAY RATE: Range will be based on experience, $24-30 per hour and performance bonus for goal achievement