Executive Assistant presso Gallagher LLP

The Executive Assistant coordinates and executes on key clerical and administrative tasks related to the operational management of the firm.  The incumbent will work closely to support a core team of legal and administrative managers from different practices and departmental functions, helping the group to maintain a 360-degree view of ongoing projects and overlapping work.

Hours of Work:           9:00 am – 5:00 pm, Fully In-Office

Duties and Responsibilities: 

• Provide day-to-day individual administrative support, as needed, to the firm’s Managing Partner, Practice Group Leaders, and team of Departmental Directors, to include:
  • Meeting planning and day-of support
  • Calendar maintenance
  • Document production
  • Administrative projects as assigned
• Schedule, plan, and attend operations-related meetings, including soliciting agenda items, preparing materials, taking minutes and/or executing on administrative follow-up action items.
• Serve as a communication liaison for management team, with an eye for confidentiality and discretion.

 SKILLS NECESSARY TO PERFORM JOB:

• Minimum of 5 years of experience in a professional services industry.
• Prior experience supporting executives.
• Ability to maintain confidentiality, apply discretion, and use good judgement to navigate sensitive situations.
• Excellent interpersonal and relationship management skills, including professional phone presence.
• High degree of proficiency with routine office and computer equipment, including Microsoft Office Suite.

PHYSICAL REQUIREMENTS:

• The physical requirements of this job are those of sedentary desk work.  Must be able to operate routine office equipment, type, and work in a traditional office setting.