Senior Administrative Specialist #156 presso United States Senate

Senior Administrative Specialist #156

Target Hiring Range: $61,290-$64,000 

Department: Support Operations
Posting Date Range: 9/18/2025-10/2/2025
Pay Grade Range: $61290-$107311
Work Hours: 8:00am-5:00pm
FLSA Status: Non-Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: This is an onsite position w/limited opportunity for occasional telework.
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

 The Senate Sergeant at Arms does not pay for relocation expenses. 

 This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $61,290-$64,000

The Senior Administrative Specialist is a high-impact position supporting multiple departments within the Support Operations division of the Senate Sergeant at Arms. Working closely with the Administrative Manager, this experienced professional will provide effective administrative support, play an important role in the division’s recruitment processes, help ensure seamless internal operations through sound judgment, strategic problem-solving, and a strong commitment to helping teams succeed. The ideal candidate is organized, resourceful, and comfortable juggling competing priorities on tight deadlines. This is an excellent opportunity for a proactive, solutions-oriented professional who takes ownership of their work, looks for ways to improve efficiency, and genuinely enjoys supporting others in a collaborative team environment.

Key Accountabilities/Essential Job Duties
Performs a range of administrative tasks, including personnel management, prepares correspondence, and generates reports for multiple departments. Operates various record keeping and personnel processing systems. Assists in recruitment and new hire process; schedules interviews; prepares and sends decline notifications. Compiles and develops Senate Telephone and online directories; enters and maintains information in centralized system; researches and verifies information; updates all directory sections. Reviews and prepares background check packets for SAA vendors; tracks completion and approval; requests ID access. Processes training/conference fee registrations via SAA Purchase Card and/or purchase request; processes voucher payment. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
High School Diploma/ GED.

Other Duties/ Responsibilities

• Processes printing/stationery orders.
• Processes frame shop orders.

Required Work Experience

• Five to seven years of customer service/receptionist experience.

Required Special Skills/ Knowledge

• Effective verbal and written communication skills.
• Ability to handle confidential or sensitive information.
• Strong knowledge in MS Office applications.
• Ability to work effectively with multiple management levels.
• Knowledge of, or ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Committee on Rules and Administration and the Senate Select Committee on Ethics.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Desired Qualifications

• Previous congressional experience, preferably within a United States Senate office.
• A demonstrated commitment to delivering excellent customer service in a high-stakes professional environment.
• Strong organizational and time management skills, with the ability to manage multiple priorities under tight deadlines.
• Proven ability to work independently while contributing to a collaborative team environment.
• Experience supporting recruitment, onboarding, or other human resources processes.
• Proficiency in office software and administrative tools, with the ability to quickly learn new systems.
• Strong attention to detail and commitment to accuracy in all work products.
• A proactive, solutions-oriented mindset with a genuine interest in improving processes and workflows.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected].
• To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.