Temporary Human Resources Administrative Assistant III presso City of Paso Robles, CA
City of Paso Robles, CA · Paso Robles, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Paso Robles
About the Department
This assignment will last approximately four to six months, however the exact duration is unknown.
Schedule: Tuesday though Thursday 8:00 am to 4:30 pm (24 hours per week)
This position is being filled through a staffing agency. Incumbents will not be directly employed by City of Paso Robles. Please send inquiries/resumes directly to United Staffing Associates.
Position Duties
Post job openings on various job boards and online platforms.
Proctor candidate testing and assist with scheduling as needed.
Review and evaluate applications to verify minimum qualifications and identify top candidates.
Prepare interview materials for City and volunteer recruitments.
Conduct reference checks and follow up with candidates.
Schedule various appointments including live scans, pre-employment physicals, and drug tests.
Correspond with applicants to provide updates throughout the hiring process.
Assist with new-hire orientations by preparing materials and scheduling meetings.
Maintain and update employee records in various systems and physical files.
Process various invoices and education reimbursements in accordance with City policies.
Provide administrative support for the City’s DMV pull program and commercial driver program, ensuring compliance with DOT, FMSCA, and Clearinghouse regulations.
Respond to routine requests for information, such as employment verifications.
Assist with setup and clean-up for City training sessions.
Maintain positive working relationships with employees, applicants, managers, and outside agencies by providing friendly, responsive, and professional service.
Minimum Qualifications
Knowledge of:
- Principles and practices of human resources in a public agency setting.
- Federal, state, and local laws and ordinances governing employment practices and procedures.
- Standard office administrative practices and procedures, including the use of standard office equipment.
- Work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat.
- Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials.
- English usage, spelling, grammar, and punctuation.
- Records management principles and practices.
- Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff.
- Perform detailed office support work accurately and independently within deadlines.
- Demonstrate excellent customer service, communication, and organizational skills.
- Recognize and maintain the confidentiality of employee records and employment circumstances.
- Learn to use specialized software as implemented.
- Establish and maintain effective and cooperative working relationships.
- Use good judgment in dealing with the public and responding to requests for information.
- Handle a variety of activities simultaneously.
- Use initiative while working within established guidelines and procedures.
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and four years of responsible office administrative and/or technical support experience.
Possession of Associate’s of Arts degree from a business or community college in an appropriate curriculum is desirable and may be substituted for the experience on a year-for-year basis to a maximum of two years.
Spanish language skills are also desirable.
Photos by @BrittanyApp Candidarsi ora
