Works under the supervision of the Director, TRiO Projects EOC & ETS.
Supervisory Responsibility
Supervision is not a responsibility of this position. May oversee student employees.
Position Summary
The Administrative Assistant is responsible for the day-to-day clerical functions and support for TRiO EOC and ETS. It requires daily computer work utilizing word processing, spreadsheets, database, RogueNet/ERP applications, e-mail, and other software to perform a variety of tasks. Tasks include: assistance with scheduling, managing travel, submitting purchase orders, assisting with planning special events, data entry, and the preparation of agendas, reports, and other projects assigned. The Assistant supports the Director and Coordinator with adhering to institutional and Department of Education deadlines to prepare and submit routine and custom documents and reports. The position provides efficient and courteous customer service in interactions with a diverse student population, a wide range of college staff, and community partners.
Position Duties
Primary Responsibilities
Data Entry and File Management
Data entry of student and program information
Utilizes electronic document system
Assists with special data projects as assigned
2.
Administrative
Creates purchase orders for EOC and ETS programs
Schedules internal and external meetings
Coordinates staff travel
Assists with planning special events
Oversees student employees as assigned
Stays up to date on federal regulations of both programs
Other duties as assigned
3.
Other Duties as Assigned
May participate in College committees as assigned
Engages in professional growth opportunities as assigned
Performs other duties as assigned
Institutional Expectations
Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
Embraces and leverages appropriate technology to accomplish job functions.
Provides high quality, effective service through learning and continuous improvement.
Minimum Qualifications
Minimum Qualifications
Education – An Associate’s degree in business administration/technology or related area is required.
Experience – A minimum of two years of progressively responsible administrative and/or clerical experience is required.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).Please see our Applicant Guide for more information on education/experience equivalency guidelines.
2.
Preferred Qualifications
Experience in a community college or academic setting is preferred.
Bilingual and/or bicultural applicants and those with similar background of TRiO target population preferred.
This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by an ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills through the duration of employment. Bilingual pay differential may apply to this role upon certification.
Knowledge – General office practices such as recordkeeping, bookkeeping, computers, and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation.
Skills – Administrative/clerical skills; customer service and verbal and written communication skills; computer skills including Microsoft Office Suite® products; organization and prioritizing skills. Basic conversational Spanish preferred.
Abilities – Multi-task; focus on details; manage multiple priorities and deadlines; keyboard accurately at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public.
4.
Other Requirements
For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
Manual dexterity and coordination are required for over half of the daily work period (more than 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials less than 5 pounds daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
Other Qualifications
This is a Part-time Classified, 19 hour per week (47.5% 52 weeks/year)) position in the TRiO: EOC & ETS department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule.
Position is fixed-term/grant funded through 8/31/2026, renewed annually, with continuation dependent upon funding. Fixed-term/grant funded positions do not accrue seniority.
Position will remain open until filled, with screening scheduled to begin on 10/2/2025. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Rogue Community College is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. RCC does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.
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