Clerk 2 presso Memphis Light, Gas and Water (MLGW)

MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination.

The Procurement Clerk 2 will provide confidential/clerical support for processing bids and other contractual information within each department's Procurement department only: set up accounts, process and monitor applications for procurement cards and process sale of scrap materials/equipment.

ESSENTIAL FUNCTIONS: Maintain status reports of jobs in progress; review forecasts and closings; and provide information to customers, contractors and Division personnel. Type various forms, certificates, reports and correspondence; take dictation and transcribe notes; answer telephone, give and receive information and relay messages. Research contract files, previous orders, bid files and departmental files; compile various statistical data; and coordinate, verify/process invoices in a timely manner.

Coordinate departmental meetings, grievances/hearings; arrange travel schedules/reservations; notify supervisor as appointments occur and maintain schedules. Handle/maintain confidential files for department and for bidders, post updated information to files. Maintain mailing lists of bidders on personal computer and uniform certification agency records. Prepare daily time and mileage reports, annual responsibility budget and special reports/records pertaining to area involved. Enter/retrieve data utilizing computer equipment; operate various equipment and Division vehicle. Perform other duties as directed within areas of responsibility.

LICENSES AND CERTIFICATIONS

A valid driver's license from state of residence is required.

EDUCATION High School diploma or General Education Development (G.E.D) is required.

EXPERIENCE

Must have skills in computer software for word processing, occupationally significant combination of numerical facility for performing arithmetic
computations, verbal ability to communicate with people in acquiring information and answering inquiries, ability to perform clerical duties including composing correspondence using proper rules of grammar/spelling/punctuation. Clerical perception to proofread, index and file materials, and ability to follow instructions and procedures.

ADDITIONAL INFORMATION Shorthand test of 80 w.p.m. and demonstrated ability to transcribe from
Dictaphone equipment is required. Physical Demands: Works in office under good conditions. Requires light lifting/carrying up to 20lbs.

THIS LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSAR