Programming Coordinator presso Straz Center for the Performing Arts

Be a Star at Straz Center for the Performing Arts!

The Straz Center is seeking candidates to join our programming team who have a passion for advancing the arts and embraces the Straz Center's mission and commitment to diversity, equity and inclusion initiatives. The primary function of the Programming Coordinator is to provide support to the Programming Department and to assist in maintaining the venue calendar. The Programming Coordinator may be required to work a flexible schedule including occasional nights or weekends. Standard work shift will be 9-5 weekdays with occasional fluctuation based on show and event schedule.

Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 27 days of PTO/Holidays per year.

Essential Functions:

• Assists with producing, presenting and rental events at Straz Center, from pre-contract through settlement
• Facilitates events and scheduling with internal parties
• Supervises the venue calendar, confirms room availability, recognizes potential scheduling challenges, and ensures conflicts are addressed by communicating with supervisor, departmental colleagues, and other internal parties.
• Processes artists' contracts, ensuring review and edits to contract documents are consistent with company policy and as directed by Programming staff.
• Process event payments/deposits to fulfill event financial requirements in a timely manner.
• Maintains and sends standard departmental reports on a timely basis
• Tracks and reports event status and next steps. Assists in reporting departmental activity internally and externally.
• Serves as a liaison between Straz Center departments to ensure contractual fulfillment.
• Follows financial rules, guidelines, and Straz Center standard operating procedures.
• Assists with coordinating event details with internal departments, including but not limited to; Ticket Sales Office, Parking Administration, Facilities, Food and Beverage, Security and the general event set-up team.
• Monitors coordination and execution of on-site operational elements.
• Compiles and sends standard industry reports including but not limited to Billboard, Pollstar, music licensing companies, and Broadway League.
• Prepares and submits departmental travel and expense reports.
• Creates and maintain spreadsheets for tracking data.
• Communicates inconsistencies, discrepancies, and errors in data.
• Assists Programming Department with various administrative tasks including scheduling, purchasing, and corresponding.
• Creates and distributes reports regarding venue calendar and events, often using software to do so.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Knowledge of and interest in arts and entertainment.
• Interest in the field of Programming and Arts Management as a career
• Skilled in project management
• Strong interpersonal skills.
• Effective and efficient written and verbal communication skills.
• Attention to detail and organization.
• Effective proofreading ability with ability to understand a contract.
• Ability to compare and analyze documentation.
• Basic financial literacy skills.
• Ability to track progress on multiple projects and respect multiple deadlines with changing priorities on a tight schedule.
• Proficient in Outlook, Word, Excel, and Adobe Acrobat.
• Ability to learn and work with widely-used industry software to pull reports, track events, and teach others.
• Some availability to work nights and weekends, as required for events if needed.
• Ability to work in a fast-paced manner
• Self-motivated, curious, and enjoys working on a team

Education and Work Experience:

• Knowledge and experience in the performing arts
• At least one to two years' administrative experience using software as listed above.
• Experience in event or project management preferred.
• Experience with Momentus or other venue calendaring software a plus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate however, the noise level in the work environment may be very loud at times on a limited time basis. (during performances, rehearsal areas, etc.)
• Little to no travel is expected for this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to remain in a stationary position and use a computer and the telephone.
• The employee is frequently required to move from workspace to workspace within the overall work facility, covering multiple floor locations.
• Working regularly requires traversing the facility, positioning oneself to move, and effectively communicating.
• The nature of this job requires the employee to work on-site as a regular work routine.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about Straz Center.