Calendar Administrator presso Straz Center for the Performing Arts

Be a Star at Straz Center for the Performing Arts!

Straz Center for the Performing Arts is seeking a Calendar Administrator to maintain the Straz Center venue calendar, communicate calendar events and availability company-wide, answer questions and provide guidance to calendar users, and provide support to the Programming Department.

Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 27 days of PTO/Holidays per year.

Essential Functions:

• Facilitates events and scheduling with internal parties.
• Supervises the venue calendar, confirms room availability, recognizes potential scheduling challenges, and ensures conflicts are addressed by communicating with supervisor, departmental colleagues, and other internal parties.
• Responds to questions regarding venue calendar.
• Provides guidance to Center-wide calendar users.
• Liaises with calendar software provider to resolve issues, find training respources, and learn and communicate best practices.
• Notes relevant holidays and external events that will affect scheduling.
• Assists with producing, presenting and rental events at Straz Center, from pre-contract through settlement.
• Assists in reporting departmental activity internally and externally.
• Serves as a liaison between programming and other Straz departments regarding schedule of events.
• Follows Straz Center operating procedures and guidelines.
• Assists in creating calendar-related standard operating procedures and guidelines.
• Prepares and submits departmental travel and expense reports.
• Creates and maintains spreadsheets for tracking data.
• Communicates inconsistencies, discrepancies, and errors in data.
• Assists Programming Department with various administrative tasks including scheduling, purchasing, budgeting, contracting and corresponding.
• Creates and distributes reports regarding venue calendar and events, often using software to do so.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Knowledge of and interest in arts and entertainment.
• High comfort level with business software systems akin to (if not exactly) calendar and event management software.
• Analytical thinking when dealing with logistics.
• Mature interpersonal skills.
• Effective and efficient written and verbal communication skills.
• Attention to detail and organization.
• Understanding of basic event needs.
• Basic financial literacy skills.
• Ability to track progress on multiple projects and respect multiple deadlines with changing priorities on a tight schedule.
• Proficient in Outlook, Word, Excel, and Adobe Acrobat.
• Knowledge of Momentus or other venue/event management software a plus.
• Ability to learn and work with widely-used industry software to pull reports, track events, and teach others.
• Ability to work in a fast-paced manner.
• Self-motivated, curious, and enjoys working on a team.

Education and Work Experience:

• At least one to two years' administrative experience using software as listed above.
• Experience in event or project management a plus.
• Experience with Momentus or other venue calendaring software preferred.
• Experience with logistics or similar environment an asset.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate however, the noise level in the work environment may be very loud at times on a limited time basis. (during performances, rehearsal areas, etc.)
• The nature of this job requires the employee to work on-site as a regular work routine.
• Little to no travel is expected for this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to remain in a stationary position and use a computer and the telephone.
• The employee is frequently required to move from workspace to workspace within the overall work facility, covering multiple floor locations.
• Working regularly requires traversing the facility, positioning oneself to move, and effectively communicating.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.