Senior Payroll & Equity Analyst presso RxSight, Inc.

Description

RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.

OVERVIEW:

The Senior Payroll & Equity Analyst (“Sr. P&E Analyst”) performs full cycle US payroll on a weekly and semi-monthly basis, working with a team composed of a manager and a junior accountant. The position assists with the management of data in Equity Edge Online (EEO), including uploading stock option grants, coordinating vesting of restricted stock units and employee stock purchase (ESPP) contributions. This role will partner cross functionally with teams such as HR and Accounting, and we are looking for an individual that will take initiative to drive process improvements and automation of manual tasks. 

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll: Process accurate and timely weekly and semi-monthly payroll using Paylocity payroll system and record payroll activity to the G/L.

• Maintain integrity of employee payroll data in Paylocity to ensure records are up to date and resolve discrepancies.
• Enter and/or update payroll records including benefits deductions, wage garnishments, compensation, department transfer, etc.
• Review timecards for accuracy or missing information and process all payroll adjustments as well as supplemental income such as bonuses and commissions.
• Process equity compensation income including RSU, ISO/NQO and ESPP as applicable.
• Ensure payroll operations comply with all applicable federal, state, and local regulations, including tax filings, garnishments, and wage/hour laws.
• Ensure that all employee contributions are timely entered into the retirement plan and health savings account and upload contributions in respective portals.
• Review benefit contribution data imports from PlanSource to Paylocity for accuracy.
• Lead year-end payroll activities, including W2 preparation, tax reconciliations and system updates.
• Prepare, analyze, and reconcile payroll reports and metrics for Finance, HR and audit purposes.
• Completing ad hoc reporting and analysis as requested.

Equity: Oversee stock-based compensation processing (RSUs, ISO/NQO and ESPP).

• Maintain EEO database and conduct regular audits against Paylocity database for completeness (new hires, terminations, account changes, etc.).
• Upload any changes to employees from Paylocity to E*TRADE.
• Update the database for wages and taxes after each semi-monthly payroll to ensure that the taxes are up to date.
• Monitor EEO for stock option transactions and process transactions in payroll to meet statutory reporting and withholding obligations.

Audit

• Ensure compliance with SOX controls.
• Assist with annual external audit. 
• Assist with Workers’ Compensation audit.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Intermediate/Advanced MS Excel
• Must possess excellent written and verbal communication skills along with strong problem-solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
• Ability to prioritize assignments, meet critical deadlines and manage various projects
• Ability to review and understand federal and state laws as well as government regulations
• Ability to form positive and constructive relationships with managers and employees
• Ability to maintain confidentiality of employee information

EDUCATION, EXPERIENCE, and TRAINING:

• Bachelor’s degree in accounting or finance
• Minimum of 5 years’ experience in Payroll and Equity Experience required
• Payroll certification is preferred but not required
• Must be flexible and adaptable to change
• Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independently
• Ability to work professionally with all levels of management
• Support our company values (Customer Focused, Sense of Urgency, Teamwork, Respect)
• Training to be completed in accordance with the training plan for this position as maintained in the document control system
• The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis

COMPUTER SKILLS:

• ERP a plus
• MS Office (Excel, Word, PowerPoint, Outlook)

Notice to Staffing Agencies and Search Firms:

RxSight does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms for any employment opportunities. All agency engagements must be authorized in writing for a specific position by RxSight’s Talent Acquisition department. Any resumes or candidate information submitted without such specific engagement will be considered unsolicited and the property of RxSight. No fees will be paid in the event a candidate is hired under these circumstances.