Human Resources Technician presso Solano Community College, CA

About the Department

BASIC FUNCTION: Under direction from the assigned supervisor, performs technical human resources functions to support District employees. Responds to inquiries; applies and communicates policies, procedures, information; updates and maintains records for applicant tracking, onboarding, and other automated systems; and labor union agreement provisions; prepares, tracks, and processes sensitive and confidential employment participates in recruitment and employee outreach and retention efforts.

Position Duties

REPRESENTATIVE DUTIES:

Essential duties and responsibilities include the following. Other job-related duties may be assigned.

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

Serves as a resource and provides customer service for the internal and external community on Human Resources   programs, policies, procedures, and guidelines.  

Performs recruitment tasks, such as posting job announcements, preparing application screening and interviewing documentation, scheduling interviews, and corresponds with applicants and internal stakeholders regarding recruitment processes.  

Prepares, updates, and reviews recruitment and hiring documentation for completeness and accuracy, including requisitions, job announcements, application screening documents, interview forms, assessments, questions, and recommendation forms; and prepares approval-to-hire items for Board agenda.   

Processes new hire onboarding; ensures that employment documentation is complete and that all pre-employment requirements are met, including employment eligibility requirements and fingerprints; prepares personnel action forms (PAFs); and collaborates with internal departments to ensure that new hires are onboarded accurately.  

Plans, schedules and implements new hire orientation training sessions; presents resources and information to new hires.  

Tracks ongoing employment requirements such as trainings, health clearances, performance evaluations and accrual of hours for manual step movement and longevity increases.  

Updates and maintains human resources information systems, and applicant tracking and onboarding systems; maintains confidential human resources data and records in accordance with collective bargaining agreements, applicable local, state, and federal regulations, programs, policies, and procedures. Processes and updates applicant and employee records; researches and reconciles data discrepancies.  

Participates in outreach and community-building activities such as job fairs, workshops, and new hire and retiree receptions; assists with the development of resources and event planning and implementation.  

Gathers information, reviews data, and prepares reports; maintains and updates webpages; participates in bi-weekly proofing of personnel action section of the Board agenda.  

May supervise student employees.  

May direct the work of short-term, temporary employees.

Minimum Qualifications

Graduation from high school or GED and 15 semester units of college-level coursework or certification in human resources or a closely related field of study required. 

AND 

2+ years of experience providing customer service in a human resources environment required. 

AND 

Demonstrate sensitivity to, and respect for, a diverse population. 

Other Qualifications

Working familiarity with: current human resources practices;  

Basic web accessibility tools and document remediation;  

Relevant local, state, and federal rules and regulations, programs, policies and procedures;  

Applicable technology usage, including standard office productivity software and other appropriate technology;

Ability to accurately maintain detailed records and compile statistical information;  

Apply and explain collective bargaining agreements, legal mandates, policies, procedures, regulations, and guidelines;  

Maintain confidentiality, objectivity and empathy in serving the needs of the college community;  

Collaborate productively and cooperatively with individuals and groups both internally and/or externally;  

Communicate effectively, both orally and in writing;  

Exercise appropriate judgement in interactions with others and with work processes;  

Make arithmetic calculations quickly and accurately;

Interact with the public in a helpful, courteous, and professional manner.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties outlined in this classification, employees are regularly required to stand and sit for long periods of time, walk short distances on a regular basis, use hands and fingers to operate an electronic keyboard or other office machines for sustained periods of time, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; and hear and understand voices over telephone and in person. Employees in this classification are frequently required to attend meetings or conduct work at other campus locations.

Employees assigned to this classification must regularly lift, carry and/or move objects weighing up to 10 pounds.