Sr. HR and Facilities Manager presso Managed Health Care Associates, Inc.

Who We Are:

Managed Health Care Associates, Inc. (MHA) provides care communities access, solutions, and insights to help them run their businesses more effectively. Our members include post-acute providers across the care continuum, including long-term care, home infusion, specialty pharmacies, senior living, and other group living facilities. Our team of associates is passionate about our common mission of helping people age with grace and championing our core values of being Curious Learners, Selfless Advocates, and Relentless Finishers.

Who we’re looking for:

We are seeking a highly skilled Sr. HR & Facilities Manager to join our team. This position requires proven experience in payroll administration—preferably with UKG/UltiPro—along with expertise in HR reporting, metrics tracking, and building dashboards that drive data-informed decisions. The ideal candidate will be adept at streamlining HR processes, ensuring accuracy in payroll, and leveraging reporting tools to support organizational goals.

In addition to HR operations, this role oversees site management and workplace experience, including facilities maintenance, HVAC, incoming mail, and vendor coordination. You will also play a key role in fostering employee engagement by planning events, coordinating office activities, and ensuring a safe, welcoming, and productive work environment.

What You’ll Be Doing:

Business Partnering: Talent Acquisition & HR Business Partnering

• Drive HR program management across performance, engagement, and development initiatives. 
• Lead continuous improvement of HR processes and workforce planning to enhance efficiency and employee experience.
• Support targeted hiring efforts aligned with long-term business needs.
• Manage HR tools, systems, and vendor relationships to optimize operations including payroll and HR Metrics

Facilities Management

• Oversee day-to-day facilities management, ensuring the site remains safe, clean, and fully operational.
• Serve as the main contact for facility matters, and maintain open, proactive communication with all levels of employees, with a strong process improvement orientation.
• Develop regular reporting mechanisms for facility performance, utilization, costs, and issues.
• Act as liaison between corporate real estate/facilities and the local site on facilities planning needs, larger scale meetings, and site upgrades. Includes contract renewals and negotiations, equipment leasing and maintenance.
• Manage relationships with vendors and contractors (e.g., cleaning services, equipment maintenance, cooling/heating needs, HVAC, etc.).
• Develop facility-related budgets and expenses, optimizing efficiency and cost control
• Ensure compliance with health, safety, and environmental regulations, including emergency preparedness plans.

HR Operations

• Contribute to the continuous improvement of HR processes and workflows through documentation, feedback, and analysis.
• Support the day-to-day HR operations including onboarding, offboarding, employee records management, and HR documentation.
• Implement and maintain HR systems, tools, and processes that improve employee experience and operational efficiency.
• Administer and coordinate payroll processes in collaboration with finance and external vendors, ensuring accuracy, timeliness, and compliance with local regulations.
• Design and maintain HR metrics and dashboards to monitor key workforce indicators such as turnover, headcount, time-to-fill, and employee engagement.
• Analyze HR data to provide insights and support data-driven decision-making across HR and business leadership.
• Maintain confidentiality and integrity of employee data while ensuring compliance with legal and company standards.
• Assist in coordinating employee programs such as engagement, training, performance, recruitment and internal communications.

What You’ll Bring to the Table:

• Bachelor’s degree in Human Resources, Business Administration, Facilities Management, or a related field. Degrees in STEM disciplines are highly preferred
• 10+ years of HR experience as an HR Operations/HR Business Partner/Site Lead.
• 5+ years managing small and large teams of HR Center of Excellence professionals.
• Familiarity with vendor management, workplace safety standards, and space planning is a Must.
• Excellent communication, organizational, and decision-making skills.
• Ability to manage multiple priorities in a fast-paced, dynamic environment

• Proactive in following up and ensuring timely delivery of requests and deliverables.
• Proven track record in executing multi-platform marketing campaigns, including email and social media.
• Skilled at managing multiple projects under tight deadlines with minimal supervision.

What’s Good to Know:

• On-site environment – 5 days
• Percentage of travelling required/otherwise enter n/a
  
  

Why Join MHA:
MHA continues to lead by providing purpose-driven and value-based solutions, which preserve the dignity and grace people deserve, regardless of age. Let us be the best place you’ll ever work!

Our associates enjoy the following benefits, and you can, too!

Staying Healthy
- Comprehensive medical, dental, vision and prescription plans with FSA/HSA options individual and family options

- Teledoc access
- Fitness Reimbursement

- Commuter Benefit Plan
- Access to an Employee Assistance Program (EAP)

Enjoying Time-Off
- Paid Time Off

- Your birthday is a day off and a floating holiday

- Paid Parental Leave

Planning for the Future
- 401K with a match
- Employee Stock Purchase Plan

- Life Insurance, short-term & long-term disability insurance

- Access to financial and legal advisors

- Perks and Benefits Discounts

Learning Continuously
- Tuition Reimbursement

- E-learning programs
- Ongoing Team Trainings
Making an Impact
- Paid volunteer time-off
- Donation matching

Physical Demands

The physical demands and work environmental characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; sit; perform manual tasks; operate tools and other office equipment such as computers, computer peripherals, and telephones; extend arms; kneel; talk and hear. The employee must occasionally lift and move up to 15 pounds.
• Mental Demands: Employees must follow directions, collaborate well with others, and manage high workloads.
• Work environment: The noise level in the work environment is usually minimal.

The Company

Managed Health Care Associates, Inc. (MHA) is a leading health care services and technology company that offers a growing portfolio of services and solutions to support the diverse and complex needs of the post-acute health care provider. MHA provides expertise in Group Purchasing, Managed Care and Payer Contracting, Reimbursement Management, Specialty Pharmacy Solutions, Pharmaceutical Data Analytics, Consultant Pharmacy Software and Legislative Advocacy. Through the delivery of innovative health care services and solutions, MHA helps members increase operational efficiency, maximize business growth, and provide optimum care for their patients.

Founded in 1989, MHA was purchased by Roper Technologies, Inc. in 2013. Roper Technologies is a constituent of the S&P 500, Fortune 1000. The Company operates market-leading businesses that design and develop vertical software and technology enabled products for a variety of niche markets. To learn more please visit www.mhainc.com.

Managed Health Care Associates, Inc. is an Equal Opportunity Employer and ensures its employment decisions comply with principles embodied in Title VII, the Age Discrimination in Employment Act, the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Assistance Act of 1974, Executive Order 11246, Revised Order Number 4, and applicable state regulations.