Project Specialist presso City of Hillsboro, OR
City of Hillsboro, OR · Hillsboro, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Hillsboro
About the Department
Application Limit: To ensure a thorough and efficient review process, this job posting will close after the first 150 applications received. We encourage you to submit your application as early as possible to secure your chance of being considered for this role.
Play a Key Role in Supporting Hillsboro’s Vision for a Thriving, Equitable Community
The City of Hillsboro is seeking a skilled and motivated Project Specialist to support cross-departmental operations, project coordination, and strategic planning efforts within the Community and Economic Development Department. This role offers the opportunity to contribute meaningfully to projects that shape the City's future and ensure high-quality service delivery to the Hillsboro community.
As a journey-level position, the Project Specialist works under general supervision with autonomy and responsibility for advancing key priorities. The role combines research, planning, administrative coordination, and communication—all within a dynamic, fast-paced municipal setting.
Why Hillsboro?
Located just 10 miles west of Portland, Hillsboro is one of Oregon’s most diverse and innovative cities. With a growing population, strong local economy, and vibrant neighborhoods, Hillsboro is known for balancing progress with community values. Home to high-tech industry, thriving small businesses, and a strong cultural arts scene, Hillsboro is also deeply committed to inclusive service, sustainability, and thoughtful development.
About the Community and Economic Development Department
The Community and Economic Development Department provides leadership and services that support Hillsboro’s growth and vitality. The department is home to five divisions—Planning, Building, Economic Development, Code Compliance, and Transportation Planning—all working together to create safe, connected, and economically vibrant neighborhoods.
What You’ll Be Doing
As Project Specialist, you will be at the center of the department’s efforts to stay organized, on track, and responsive. You’ll work closely with the department director and team members across divisions to coordinate high-impact initiatives and deliver excellent internal and external service.
Key responsibilities include:
- Leading department-wide tracking of strategic plan goals, deliverables, and performance metrics
- Supporting the development and implementation of process improvements and work plans
- Preparing, reviewing, and editing internal documents, staff reports, and presentations
- Conducting research and compiling data to inform planning, reporting, and decision-making
- Entering, tracking, and maintaining project data and documentation
- Coordinating meetings, preparing materials, and supporting department-wide communications
- Providing executive-level support to the department director and responding to inquiries from City staff, Councilors, and community members
Current & Upcoming Projects
- Strategic Plan Progress Tracking – Serve on the City’s Strategic Plan Technical Advisory Committee and coordinate department reporting
- Real Estate Development Support – Help facilitate System Development Charge Financing requests for private and public development projects
- Operations & Communications Support – Assist with visual content development, public-facing materials, and internal logistics
What We’re Looking For
- Skilled in project coordination, task management, and process improvement
- Effective written and verbal communicator with attention to clarity and tone
- Organized and detail-oriented with experience managing timelines and workflows
- Comfortable preparing and editing professional documents and reports
- Able to build strong relationships across teams and with external stakeholders
- Familiar with local government functions, customer service practices, or public administration
- Proficient in Microsoft Office; experience with SharePoint, Adobe Creative Suite (or similar), or video editing is a plus
For more details, please click on this link for job classification description: Project Specialist
Minimum Qualifications
- Associate’s degree in a closely related field
- Three years of related experience in project coordination, operations support, or administrative services
- Or an equivalent combination of education and experience sufficient to perform the essential duties of the position
Licenses/Certifications:
- Valid, current driver’s license and a safe driving record
Other Qualifications
Make an Impact in One of Oregon’s Most Forward-Thinking Cities
Hillsboro is growing, and we’re building a team that reflects the community we serve. If you’re ready to bring your skills to a role where your work directly contributes to meaningful progress, we encourage you to apply and help us continue delivering innovative, inclusive public service.
Tentative Recruitment Timeline*
| Application Period: | September 17, 2025 |
| Application Closes*: | October 5, 2025* |
| Application Reviews Completed: | October 17, 2025 |
| Round 1 Interviews: | November 4 - 5, 2025 |
| Round 2 Interviews: | November 17 - November 21, 2025 |
| Selection and Offer: | December 2025 |
*Position will close after the first 150 applications received. Timeline subject to change based on City needs.
Why Join Us?Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.
Anticipated Work Schedule
Standard hours are Monday – Friday, 8:00 a.m. – 5:00 p.m., onsite at the Hillsboro Civic Center.
Bilingual incentive pay available:
Employees who can demonstrate the ability to speak Spanish, or any language spoken by over ten percent (10%) of City residents as documented by the most recent U.S. Census, at a proficiency level determined by a fluency test administered by the City, will receive a monthly premium of three percent (3%) of their regular base pay.
Full-Time Benefits: Enjoy the perks of a Full-time, benefited position. For details on eligible benefits, please refer to the Full Time Employee Benefits Guide. Candidarsi ora
