Facilities Operations Manager presso WeWork

About Us 

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. 

About the Opportunity

Our Building Operations team is an integral part of our business with the mission to enable our members to create their life’s work.

As a Facilities Operations Manager based in Berlin you’ll be responsible and accountable for the ownership and management of operational standards, budget, KPIs & NPS scores in your allocated portfolio.  You will have a proactive approach to operational standards, safety, communication and cost management. The portfolio and number of buildings may vary to meet business needs. 

In this role, you’ll have responsibilities for the following:

Vendor and landlord management 

• Attend MBR/QBR meetings with business selected vendors, with the support of the Facilities Contract Manager. Reviewing performance, footfall, ticket completion, budget vs spend. 

• To review and manage the PPM planners, ensuring all legal compliance is being achieved and the document management policy is adhered to, ensuring corrective actions are completed in a timely manner (preferably on vendor CAFM system)

• Support the Facilities Contract Manager with the management of the service contracts and agreed SLAs within all hard and soft services

• Full ownership of Salesforce tickets for your portfolio, ensuring reactive tickets are managed within the allocated Service Level Agreements.

• Communicating forecasted changes to layouts, footfall, standards with vendors to prevent disruption to members & NPS. 

• Full ownership of Property and Landlord management including communication, CAM charges review and escalation

Community Support & Communication

• Support the Community Team with management of 3rd party vendors to push  building standards and ensure there is a continuous feedback process to drive Operational excellence and vendor performance. 

• Work with the Community Team to have continuous improvement of the NPS in your portfolio & NPS recovery plans, where targets are not being met.

• Provide a first class level of support for the Community Team, responding to requests in a structured and supportive manner.

• Ensure there are clear lines of communication with the Community Managers relating to all applicable projects.

• Work closely with the Community Teams in each building to ensure they are taking a proactive approach to resolving trending/common issues

Finance 

• Work closely with the Operations Director to ensure accurate budgeting and forecasting of Capital Expenditure.

• Manage and control the Operational Expenditure budgets for your portfolio, accountable for all spend within this portfolio.

• Provide a detailed monthly review of spend vs budget and P&L in MBR Presentations.

• Provide the Operations Director with budgeting & forecasting of the Opex cost lines for your portfolio. 

• Manage costs & supplies with vendors. 

• Raise Purchase Orders, Change Orders, invoice approval.

Compliance: 

• Conduct a minimum of 2-3 x Operational Audits in each of your buildings annually, own all actions and complete within deadline. 

• Work closely with the territory H&S Manager  to drive compliance for your portfolio & the business. 

• Take a proactive approach towards your own development in line with H&S

• Plan, attend and own actions for FRA & H&S audits. 

• Plan and attend Fire Drills, owning follow up actions within the deadline. . 

• Checking of contractor reports to ensure compliance with Life Safety Systems

• Work with Lift Consultants on lift life expectancy, condition reports, maintenance & vendor performance. 

• Work with Fire Consultants on all relevant compliance requirements

About You

We’d love to hear from you if you:

• University level Degree in Facility Management, Project Management or related field.

• You bring at least 5 years of experience in facilities or property operations, ideally across multiple buildings. Experience in coworking, commercial real estate, hospitality, or multi-site retail is highly valued. 

• You are confident in managing a portfolio of several properties, balancing daily operational needs with long-term planning.

• You have a solid understanding of German building, fire safety, and workplace safety regulations and should ideally hold IOSH or NEBOSH (or equivalent) certification.

• You have managed Opex and Capex budgets before, with proven ability to forecast, control costs, and deliver savings while maintaining quality.

• You have successfully managed outsourced service providers, negotiated contracts, and held vendors accountable to KPIs and SLAs.

• You communicate effectively in both German and English, with the ability to coordinate between landlords, vendors, internal teams, and senior management.

• You thrive in a fast-paced environment, stay on top of multiple priorities, and take a hands-on approach to solving problems before they escalate.

• You understand that facility operations directly affect the member experience. You aim to maintain high standards that improve satisfaction and NPS scores.

• You are comfortable managing emergencies, handling unexpected challenges, and adapting to the dynamic needs of a coworking environment.

Life at WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.