Senior Bookkeeper presso CBEM LLC

Job Title: Senior Bookkeeper

Job Classification: Non-Exempt / Full-time

Reports to:  Controller

Location: Hybrid (in office 3 days/week)

Compensation: $36.06/hr + opportunities for quarterly bonuses

Position Summary:  

Under the direction of the Assistant Controller, the Senior Bookkeeper works out of our Lafayette, California, support office. The Senior Bookkeeper is responsible for overseeing day-to-day accounting operations to ensure accurate financial records and compliance with internal policies and external regulations. This role requires a high degree of accuracy, discretion, and organizational skill. The Senior Bookkeeper plays a critical role in supporting financial decision-making by producing timely reports, monitoring budgets, and ensuring strong internal controls.

Essential duties include but are not limited to:

• Recording Financial Transactions: Enter and verify all daily financial activity, ensuring accuracy and completeness of data.
• General Ledger Maintenance: Reconcile sub-ledgers to the general ledger; investigate and resolve discrepancies; maintain supporting documentation.
• Financial Reporting: Prepare monthly, quarterly, and annual financial statements  and variance analyses for management review.
• Payroll Administration: Process payroll on schedule; maintain accurate records of wages, deductions, garnishments, and tax withholdings; ensure compliance with state and federal laws.
• Accounts Payable: Manage the review, coding and processing of vendor invoices; manage payment schedules; reconcile vendor statements; maintain positive vendor relationships.
• Accounts Receivable: Upload invoices to accounting system, monitor aging reports, follow up on overdue balances, and coordinate collections efforts as needed.
• Bank and Credit Card Reconciliations: Perform reconciliations for all CBEM bank and credit card accounts; research and resolve any variances promptly.
• Budget Support: Assist the Controller and Assistant Controller with budget preparation and monitoring; provide variance analyses and recommend corrective actions.
• Audit and Compliance: Support internal and external audits; prepare schedules, gather documentation, and respond to auditor inquiries. Ensure compliance with GAAP and organizational policies.
• Expense and Cash Management: Review employee expense reports; monitor spending patterns; suggest cost-savings initiatives.
• Process Improvement: Identify opportunities to streamline financial processes and implement efficiencies, including the review, revision and creation of Finance department documentation and Standard Operating Procedures.
• Cross-Functional Collaboration: Work closely with HR, Operations, and Program staff to ensure accurate and timely financial support.
• Confidentiality and Integrity: Maintain strict confidentiality of all financial information and exercise sound judgment in handling sensitive matters.
• Other tasks as assigned.

Skills and Qualifications:

Qualifications:

• Bachelor’s Degree in Accounting or Finance preferred (equivalent experience accepted).
• Minimum 5 years of progressive bookkeeping/accounting experience.
• Strong knowledge of GAAP and bookkeeping principles.
• Proficiency in accounting software; experience with Stampli, Ramp and NetSuite preferred.
• Strong Excel skills and comfort with Google Workspace and Apple OS preferred.

Skills

• Excellent time management skills. 
• Ability to multitask and prioritize time-sensitive tasks.
• Strong interpersonal and communication skills.
• Excellent attention to detail.
• Strong problem-solving, analytical and decision-making skills. 
• Ability to identify, analyze, and resolve problems or challenges effectively and efficiently.
• Strong organizational and planning skills.
• Ability to learn new job skills and adapt to changes, as needed.
• Ability to be self-motivated and work independently.
• Ability to work collaboratively in a team environment.  

Competencies:

Financial Acumen: Demonstrates a strong understanding of financial management, accounting principles, and the implications of financial decisions.

Analytical Thinking: Identifies patterns, trends, and insights from financial data; makes recommendations grounded in analysis.

Communication: Clearly and concisely explains financial information in both written and verbal formats; adapts style to the audience.

Professionalism & Integrity: Maintains discretion with sensitive information; acts with integrity; follows through on commitments.

Attention to Detail: Produces work that is accurate, thorough, and reliable.

Teamwork & Collaboration: Builds positive relationships across departments; shares knowledge and contributes to team success.

Problem Solving: Anticipates issues, analyzes causes, and proposes workable solutions in a timely manner.

Planning & Organization: Prioritizes effectively, manages deadlines, and consistently delivers high-quality results.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

While performing the duties of this job, the employee is frequently required to walk, sit, stand, and drive or utilize other means of reliable transportation.  The employee is also required to use their hands and reach with their arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.