Administrative Support Officer (ASO) presso Hugh Baird College
Hugh Baird College · Bootle, Regno Unito · Onsite
- Junior
- Ufficio in Bootle
🗂️ Administrative Support Officer
💼Full -Time | Permanent | 35 hours per week
💷£25,000 per annum
💼 Local Government Pension Scheme
🎁 Access to Medicash and many other staff benefits
💼Full -Time | Permanent | 35 hours per week
💷£25,000 per annum
💼 Local Government Pension Scheme
🎁 Access to Medicash and many other staff benefits
Join an Outstanding Team
At Hugh Baird College, an Ofsted Outstanding provider, we are committed to inspiring, challenging, and transforming lives. Our students are at the heart of everything we do, and we foster a workplace where ideas are valued, creativity is nurtured, and professional growth is supported.
About the Role
About the Role
Join our dynamic team at the Directorate of Facilities & Technical Services. We are committed to excellence, accountability, innovation, collaboration, and integrity. Our mission is to inspire, challenge, and transform lives, and we aim to be the best College in the country. The Administrative Support Officer will play a key role in supporting the Directorate of Facilities & Technical Services by managing requisitions, tracking deliveries, maintaining compliance records, coordinating meetings, and occasionally assisting with Customer Experience and Reprographic services
Interested candidates are advised to apply early, as the vacancy will close once the right candidate is found.
Key Responsibilities
- Raise and process requisitions in line with procurement procedures.
- Assist with the reconciliation of departmental expenditure providing the Director of Technical Services with budget disposition statements.
- Monitor and account for subsequent deliveries, ensuring accurate records are maintained.
- Maintain compliance documentation, logs, and reports to support internal and external audits.
- Coordinate Directorate meetings, including scheduling, agenda preparation, minute-taking, and follow-up actions.
- Support the customer experience function as required, including reception duties and responding to enquiries.
- Assist with reprographic tasks such as printing, binding, and document preparation.
- Maintain accurate filing systems and databases, both digital and physical. Liaise with internal teams and external suppliers to ensure timely and effective communication.
- Contribute to continuous improvement by identifying opportunities to streamline administrative processes.
- Uphold confidentiality and data protection standards in all aspects of the role.
- Supporting emergency procedures, to include fire marshal duties as directed.
- Manage the booking of in-house and rental vehicles.
- Assist with the scheduling, delivery, and collection of vehicles for maintenance purposes.
What We’re Looking For
Essential:
- Strong Microsoft Office skills, especially Word and Excel.
- Excellent organisational, communication, and interpersonal skills.
- Ability to manage workload and meet deadlines.
- NVQ Level 2 or 3 in Business Administration.
- Proven customer management experience and/or qualification
Desirable:
- Experience in an educational environment.
Benefits
Why Join Hugh Baird College?
When you join us, you become part of a caring and supportive community that prioritises employee wellbeing, development, and recognition. Here are some of the benefits available to you:
Generous holiday allowance
Up to 50 days annual holiday allowance, excluding bank holidays.
Flexible Working
We offer flexible working options depending on the business need, which can provide a better work-life balance for our employees.
Medicash
Access to Medicash’s health plans which are designed to look after you and your family by boosting your access to treatment and support.
Pension Scheme
Pension Scheme
You will have access to two of the best pension schemes in the country, the Teachers' or the Local Government Pension schemes, depending on your role with us.
Professional Development
We are committed to providing continual professional development, with both formal and informal opportunities designed to enhance your skills, knowledge and career growth.
Industrial Commercial Updates
Our teachers receive 35 hours per year to choose a commercial operation to visit with a view to bringing new innovative ideas back to the College.
Reward and Recognition
Our 'Get Recognised' employee reward scheme enables continuous acknowledgement of employee contributions, and our annual staff celebration event highlights colleagues who consistently embody our values.
Lifestyle Fitness Gym
Lifestyle Fitness Gym
You will have discounted access to our fully-equipped and modern on-campus Lifestyle Fitness gym.
Health and Wellbeing
You will have opportunities to take part in staff groups such as yoga, walking and meditation. You will also have access to Mental Health support and a Cycle to Work scheme.
Travel
You can take advantage of discounted rail travel or bus travel, interest-free season ticket loans for public transport services and free on-campus parking.
Retail Discounts
You will have access to offers to cashback and discounts at well-known retailers.
Blue Light Card
You may be eligible to apply for a Blue Light card, giving you access to exclusive discounts.
Blue Light Card
You may be eligible to apply for a Blue Light card, giving you access to exclusive discounts.
