Assistant Director for Scholarships, Fellowships, and Development presso Asu

Job Profile:

Academic Program Manager 1

Job Family:

Academic Program Management

Time Type:

Full time

Max Pay – Depends on experience:

$85,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Implements an academic program. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity. Oversees fiscal and grant planning, program implementation and administration, marketing, and communication.

Job Description:

Under the direct supervision of the Senior Director of Academic and Student Affairs, the Assistant Director for Scholarships, Fellowships, and Development is responsible for planning, organizing, and implementing activities and functions associated with the delivery of undergraduate scholarships; coordination of graduate fellowships including dean’s fellowships; and coordinates a variety of reports, donor communication pieces, stewardship plans, scholarship criteria, and other Donor Relations projects for the Development Office as required.

Position Salary Range:

• $70,000 - $85,000 per year; DOE.

Essential Duties:

• Supervises and coordinates the duties and responsibilities of a fulltime Specialist

• Under general supervision, organizes and coordinates activities and functions associated with the delivery of undergraduate scholarships and graduate fellowships

• Coordination and financial oversight of the Fulton Schools of Engineering’s portfolio of privately funded endowed and annual scholarship and fellowship accounts

• Provides direction and manages operational policy for the FSE Scholarship and Fellowship award process; including adhering to both federal and institutional award policies and adjusting process with changes or updates to guidance

• Serves as FSE scholarship/fellowship liaison for cross-departmental partners/units [e.g. Financial Aid & Scholarship Services (FASS), Dean of Students Office/Student Advocacy & Assistance partners, ASU Foundation partners, Graduate Recruitment Team, Graduate College, Global Engagement Office, FSE Business offices.]

• Serves as an internal liaison to FSE admissions and retention teams, individual schools, and development office to assess trends and recommend or implement strategic solutions and initiatives.  This includes identifying solutions, data, and resources to support student recruitment, retention, and persistence in response to specific university campaigns or initiatives. 

• Supports the FSE development office with donor relations regarding stewardship and/or event/activities, scholarship administration, implementation of donor acknowledgement; and timely awarding of donor funds consistent with donor intent

• Work with development colleagues to strategically build out, execute, and streamline annual engagement and fundraising initiatives for the Ira A. Fulton Schools of Engineering, including but not limited to: endowed and annual scholarships and fellowships.

• Participate as a member of the ASU Foundation development team and serve as a resource to development colleagues regarding fundraising opportunities using data to assess feasibility of proposed gifts and/or make recommendations for criteria adjustment

• Conduct annual assessment of awards to establish benchmarks and measurable goals

• Integration of available technology with subject matter expertise for increased automation and process efficiency.

• Provide support for and recommendation for student and parent escalations.

• Completes other duties as assigned by the Senior Director

Desired Qualifications:

• Evidence of a Master's degree in higher education or related area.

• Demonstrated effective supervision experience 

• Experience in coordinating activities and functions associated with the delivery of undergraduate scholarships and graduate fellowships

• Experience with creating, maintaining, and enhancing databases

• Experience using student information computer systems (e.g., PeopleSoft)
  Experience using the Distributed Scholarship Portal (DSP)

• Experience performing financial transactions and running reports in ASU Workday/Foundation Workday

• Experience with Microsoft Office applications (Word, Excel, Access, PowerPoint and Outlook)

• Experience in problem solving independently and as part of a group.

• Experience with donor relations regarding stewardship and/or event/activities, scholarship administration, implementation of donor acknowledgement

• Experience developing and maintaining effective professional working relationships.

• Experience working with colleagues, volunteers and academic leaders to identify, cultivate and solicit annual, major and planned scholarship gifts

• Experience with engagement and fundraising initiatives.

• Evidence of effective verbal and written communication skills in public and interpersonal settings

Working Environment:

• Activities include extended periods of sitting, keyboarding, and manipulating a computer mouse. 

• Required to stand for varying lengths of time and walk moderate distances to perform work. 

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. 

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. 

• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$12886.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Candidarsi ora