Business Coordinator I presso Tamus

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Job Responsibilities:

• GENERAL - Provides purchasing and travel expense training and support for all Faculty, Staff, and Students within the Biology Department, which includes business office student assistants (ex: Aggiebuy, CONCUR, etc). Assists with the planning, implementing, and monitoring of department wide business procedures. Provides input to policies and interprets policies and procedures.  Assists with the inventory process. Maintains business files and composes correspondence. Proposes solutions to routine financial problems.

• SUPERVISION - Supervises student workers who assist with departmental business data entries into FAMIS, Aggiebuy, IPAY, etc. Reviews the work of student workers. Supervises and trains student workers that assist with accounts receivable processing.

• ACCOUNTS PAYABLE - Serves as a liaison with Financial Management Operations. Assists in preparing budgets. Monitors and reports on unit budget activity. Processes and reviews departmental and Development Foundation invoices. Inputs invoices through documentation imaging at FMO.

• TRAVEL REIMBURSEMENTS - Responsible for reviewing, processing, and approving travel reimbursements. Trains faculty, staff, and students on new and existing e-travel procedures. Processes reimbursements to Seminar Speakers, the hostess, and employees.

• DEPARTMENTAL PURCHASING - Initiates and arranges all department purchase requisitions. Reviews and approves grant vouchers and requisitions. Assists with the administration of contracts and grants. Contacts vendors to place orders and resolve accounting issues. Prepares monthly and annual financial records.  Develops financial and statistical analyses and summary reports on fiscal purchasing and historical data.

• ACCOUNTS RECEIVABLE - Coordinates the departmental service center invoice processing for the Stockroom, Instrument Shop, etc. Reviews billing accounts to see if the account is in good standing. Makes copies and sends invoices to departments. Scans copies of all invoices.

• DEPARTMENT CREDIT CARDS - Reconciles monthly Pro-Cards.  Manages the departments purchase and travel card security and liability.

• CASH/CHECK PROCESSING - Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates and delivers cash and checks to the appropriate office, such as the cashier's office and the Development Foundation.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Preferred Education and Experience:

• Knowledge and experience with TAMU business practices, policies, and procedures. 

• Knowledge of research grant expenditure allowances.

Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multi-task and work cooperatively with others.

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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