Health, Safety and Environment (H.S.E) Administrator presso Puffer-Sweiven

Company Description:

For over 75 years, Puffer-Sweiven has set the standard in equipment and services for process control, automation, safety, and reliability. We help process-intensive facilities run more efficiently and safely by delivering quality products, technical support, and knowledgeable staff to implement the needed process solutions — with the goal of exceeding customer expectations. Our dedication brings the most advanced products and services to our customers throughout the Central and Gulf Coast regions of Texas.

Specialties:

As an Emerson Impact Partner, we offer a broad base of superior solutions including the top product lines for a given application. Our specialties at Puffer-Sweiven include:

• Process Control & Safety Systems
• Control Valves & Regulators
• Isolation Valves & Actuation
• Oil & Gas Automation
• Reliability Solutions & Services
• Pressure Management
• Specialty Pumps & Rotating Equipment
• Instrumentation
• Maintenance & Repair Services

Duties and Responsibilities

•  Supports HSE Manager to maintain up-to-date safety data in support of a well-executed safety program
• Uploads data to safety consortiums (e.g., ISNetworld, Avetta, Veriforce, NCMS, TPS) as deadlines require
  • Takes the lead in compiling, tracking, and following up on requests for data
  • Uploads quarterly safety statistics, employee hours, training documentation, Department of Transportation statistics, certificates of insurance, drug testing results, etc.
  • Completes open audit items as assigned
• Maintains the safety policy library including employee acknowledgements of new and updated policies
• Create and issue weekly toolbox meeting agenda
• Manages pre-access and post-incident drug testing
  • Manages process via DISA
• Ensures compliance with employee safety training requirements
  • Assigns and follows up with employees to ensure 100% compliance with monthly safety training requirements
  • Coordinates and ensures that required safety training refreshers are completed on-time
  • Coordinates in-person training sessions hosted by HSE Manager
• Provides administrative support to Company Safety Committees and Meetings
  • Provides administrative support, including preparing minutes and tracking progress of assigned tasks, for the Corporate Safety Committee
  • Manages minutes and action items for local safety committees
  • Supports safety meetings as needed
  • Participates in and provides support to the Go Green Committee
• Ensures company informational sites are up-to-date
  • Updates SharePoint site (e.g., safety data sheets, chemical inventory, emergency numbers, designated clinics and hospitals) and lobby marque
  • Updates “Spotlight on Safety” numbers
• Leads the data capture for the annual carbon footprint report
  • Gathers and compiles waste stream data
  • Coordinates effort to calculate employee commuting mileage
• Monitors and ensures safety compliance related to company assets
  • Keeps safety equipment inspections up-to-date, as required
  • Tracks and reports on status of forklift training
  • Purchases/pick-ups/returns safety equipment and PPE
  • Orders PPE as needed
  • Purchases and installs signs as needed/requested
  • Monitors and keeps up to date company fleet’s “How’s my Driving” bumper stickers and GPS installation/tracking
  • Assists with safety audits
• Develops and Implements Safety Programming for Administrative Offices
  • Implements and documents safety inspection procedures
  • Manages Fire Wardens and Code Blue Team members
  • Coordinates and hosts safety meetings
  • Ensures safety data sheets are available and accessible
  • Provides training as needed
• Schedules and coordinates a variety of Safety events, including room set up and seating, meal provisions, attendance tracking, etc.
• Completes various administrative tasks, including but not limited to, ordering supplies, printing labels, filing, preparing shipments/mailings, distributing daily mail, etc.
• Protects operations by keeping company information confidential and informing supervision of any potential employee issues.

REQUIREMENTS

 Education / Experience

• A minimum of a high school diploma.  A bachelor’s degree in an HSE-related field is preferred.
• 4 years’ experience in an administrative role, preferably safety-related.  Completion of an associate or bachelor’s degree in an HSE-related field will apply.
• Solid computer/software skills with MS Office Suite, including PowerPoint, Word and Excel. Proven ability to learn new software programs and systems with ease and use software applications to perform tasks.

 Job Competencies

•  Excellent organizational skills - prioritizes and efficiently completes tasks, careful attention to detail, verifies information and detects and corrects errors
• Strong writing skills – writes in a logical, organized, and coherent manner that is appropriate for business
• Strong verbal communication skills – communicates verbally in a manner appropriate for business, engages in active listening, as well as questioning and discovery skills
• Strong interpersonal skills – develops and maintains rapport and trust with both internal and external customers, demonstrates approachability and genuine interest in others concerns
• Exhibits professionalism – projects a professional image of oneself and the organization and demonstrates a positive attitude towards work and the Company
• Strong teamwork – identifies with the team and its goals, contributes to the groups effectiveness, and develops constructive and cooperative relationships with others