Administrative Event Coordinator (Contract) presso Katalon

Founded in 2016, Katalon is the leading provider of a modern, comprehensive quality management platform. Katalon Platform enables quality assurance, DevOps, and software teams of any size to deliver world-class customer experiences faster, easier, and more efficiently.

Since its first launch, Katalon has experienced tremendous growth, serving more than 100,000 users across 30,000 teams of all shapes & sizes, many of which are in the Fortune Global 500, such as PwC, KMPG, Abbott, Standard Chartered, etc. Katalon is recognized as a top automation tool by prestigious review sites, such as Gartner, Capterra, and IT Central Station. 

Katalon is headquartered in Atlanta, GA. For more info about Katalon, please visit https://katalon.com/

Administration team creates & advances an efficient & sustainable office environment, strive for world-class customer services by ensuring day-to-day operations with strategic cost optimization and innovative solutions.

Our team is looking for an Administrative Event Coordinator (Contractor) to support event management and office operations in a dynamic, global environment. The successful candidate will gain hands-on experience in event logistics while contributing to a collaborative and professional workplace.

Requirements

Event Management & Support (70%)

• Plan, coordinate, and execute logistics for corporate events and business events, including:
• Flight bookings
• Hotel bookings
• Meeting package reservations
• Transportation arrangements 
• F&B arrangements
• Ensure events are delivered smoothly, with strong attention to detail, timeliness, and quality.
• Support office decoration and engagement activities for special occasions (e.g., Christmas, New Year, cultural celebrations).
• Assist in organizing Admin team engagement initiatives.
• Provide ad hoc event and project support as needed.

Office Operations (30%) 

• Welcome guests and ensure physical security procedures in coordination with building management.
• Handle incoming phone calls and redirect to relevant staff.
• Manage distribution of incoming and outgoing mail/packages.
• Oversee office supplies (stationery, printing materials) to ensure stock availability.
• Maintain a clean, organized, and professional office environment.
• Manage seating plans, global shipment, access card and parking management 
• Track and manage office fixed assets
• Perform other administrative duties as assigned

Must-have

• Proficiency in G-suit
• Strong communication and interpersonal skills
• Demonstrated interest or experience in event planning, coordination, or logistics.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Knowledge of general administration and office protocols.
• Ability to follow company principles, guidelines, and practices.

Nice-to-have

• Good organization skills
• Good analytical and problem solving skills
• Familiarity with project and workflow management tools (e.g., Jira)
• Ability to work effectively in a fast-paced, multicultural environment.
• Basic budgeting skills or ability to manage event-related expenses.
• A positive, can-do attitude and willingness to go the extra mile to ensure event success.

Benefits

Katalon is proud to be an equal opportunity employer. We care about our people and celebrate our differences. We want to work with talented, collaborative, and innovative people. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other characteristics protected by law.