Accounts Payable Specialist I presso undefined

Summary/Objective:

The Accounts Payable Specialist processes invoices and disbursements through the accounts payable system.

Essential Functions:

1. Process invoices immediately through the computerized accounts payable system.
   1. Review and verify invoice quantities, materials, and pricing to purchase order.
   2. Verify proper expense coding.
   3. Obtain proper approval for invoice payment.
   4. Verify accuracy of all imputed data.
   5. Review and verify monthly statements.
2. Prepare and process all computerized and manual disbursements, in addition to applying discounts for invoices by making those disbursements top priority.
3. Address inquiries regarding payments for vendors and resolve any discrepancies.
4. Assist the department in month-end and year-end closing.
5. Monitors Account Payable Inquiries mailbox.
6. Maintain vendor files by scanning and attaching invoices and other required documentation to appropriate vendor.
7. Other duties as assigned.

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

Experience:

• Accounts Payable or general Accounting background or experience (2 years minimum).

Special Skills:

• Written communication, verbal communication and basic mathematical skills.
• Proficiency in Microsoft Office with a focus on Excel (required).
• Ability to use accounting software.

Certifications:

• N/A

Industry Related Experience or Skills:

• N/A

Education Required: High School

Preferred Education: N/A

Bilingual in Spanish Preferred: No