Administrative Assistant - Code Compliance presso City of Fort Lauderdale, FL
City of Fort Lauderdale, FL · Fort Lauderdale, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Fort Lauderdale
About the Department
The Community Enhancement and Compliance Division seeks an Administrative Assistant due to a recent promotion.
The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information.
This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.
Position Duties
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
- Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility;
- Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities;
- Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies;
- Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities;
- Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate;
- Maintains detailed and accurate records; provides, creates and submits reports as required;
- May prepare and maintain payroll for assigned division;
- Maintains department filing, records and rosters; develops, implements and modifies filing systems;
- Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing;
- Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures;
- Prepares a variety of documents for the purchase of supplies and equipment
- Performs related work as required.
Minimum Qualifications
MINIMUM REQUIREMENTS:
PREFERRED QUALIFICATIONS:
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Ability to type accurately at a minimum of 40 words per minute
Knowledge of code compliance, building, and construction terminology
Familiarity with or experience using the Land Management platform, Accela
Demonstrated excellence in customer service and interpersonal communication
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
Other Qualifications
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204). to the online application.
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