Enrollment and Records Assistant - Arkansas Connections Academy presso Arkansas Connections Academy

School Summary

Arkansas Connections Academy (ARCA) is a tuition-free, virtual public charter school serving students in grades K-12 statewide. ARCA is authorized by the Arkansas Charter Authorizing Panel and the State Board of Education, and is governed by an independent Board of Directors. The school contracts with Connections Education to provide its educational program and other services. ARCA is accredited by the North Central Association Commission on Accreditation and School Improvement, the Northwest Accreditation Commission, and the Southern Association of Colleges & Schools Council on Accreditation and School Improvement (SACS CASI), which are accrediting divisions of Cognia.

Arkansas Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary and Responsibilities

Working from the office in Bentonville, Arkansas, or remotely, the Enrollment & Records Assistant is responsible for daily administrative tasks of the school such as supporting enrollment, records processing, and daily student data workflows to assist the Registrars and Student Data Management Coordinator.

The Administrative Assistant will be responsible for the successful completion of the following tasks:

• Process incoming student records: receive, upload, and follow up with families for missing documentation.
• Track and reconcile Proof of Residency documentation for all newly enrolled students.
• Assist with entering new students into eSchool (general population, not special populations).
• Maintain updating of start up tasks daily (AM/PM) updates for newly enrolled and withdrawn students.
• Track and reconcile enrollment data between Connexus and eSchool, supporting state reporting preparation.
• Process enrollment-related IA’s and send educational verification letters.
• Maintain organized student files (digital and paper) and assist with archived records preparation during summer.
• Maintain discipline flags in the enrollment portal and reconcile with school administration for accuracy.
• Generate reports as requested.
• Cross-train to support Outgoing Records/Withdrawals Coordinator as needed.
• Prepare and send Enrollment Verification Letters.
• Order name badges (magnetic and photo) and business cards for staff as needed.
• Perform additional duties as assigned.

Requirements

• Must reside within the state of Arkansas or live 300 miles from Bentonville, AR
• Proficiency with Microsoft Office tools, Google Workspace, and web-based applications is essential 
• Eschool experience preferred 
• Data analysis experience preferred 
• Ability to multitask in a fast paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Occasional travel, including overnight stays, may be required for this position                                     
• Demonstrated ability to work well in fast paced team environment
• Must be able to use a personal electronic device and an email address for two-step authentication.