ADMINISTRATIVE ASSISTANT - RESEARCH - PT presso WATSON CLINIC CENTER FOR RESEARCH

Description

Summary/Objective: 

This position provides administrative and secretarial support to the Director for the Center for Research.

By performing these duties, the individual works with the PI, department, sponsor, and institution to support the compliance, financial, personnel and other related aspects of clinical studies.

Essential Functions:
Provides administrative and secretarial support

Develops and maintains files, and gathers data to assist the Director in problem evaluation resolution and in responding to internal or external inquiry.

Processes grant checks and maintains budget files for each research study.

Responds to routine correspondence on own initiative.

Provides secretarial support for the submission of new study protocols, patient informed consents, amendments, serious adverse events, renewals, closures, and general information to the Institutional Review Board (IRB).

Responsible for monthly submissions to the IRB of Center for Research documentation for new and ongoing research studies.

Provides general secretarial support, including the gathering of data to prepare reports, preparation of letters and memos, designing of forms for use in the Center for Research, and maintaining supplies. Also provides secretarial support to the Study Coordinators as needed.

Uses interpersonal skills effectively to build and maintain cooperative working relationships within the department and the Clinic. Demonstrates tact, courtesy, self-control, and discretion in interactions with others. Is regarded as a team player by co-workers and other departments.

Demonstrates excellent customer service practices by greeting customers/patients in a friendly and courteous manner and offering assistance when needed. Is responsive to customer/patient needs, demonstrating a sensitivity to individual special needs and cultural diversity. Highly supportive of other staff in accomplishing whatever needs to be done to serve the customer/patient.

Maintains good attendance record and is generally punctual and reliable. Arrives on time to meetings and is prepared as required. Demonstrates strong work ethic by being available when needed and willing to do whatever needs to be done.

Displays a positive attitude towards work. Continually gains expertise on the job and is receptive to new work assignments. Puts forth an effort to acquire new or broader job knowledge, either through on-the-job opportunities to learn or available training.

Adapts to new situations and changing work responsibilities. Is open to suggestions and criticism and is able to utilize input from others. Looks for acceptable solutions in conflict situations.

Supervisory Responsibility:
None.

Work Environment & Physical Demands:
Busy, fast-paced research environment. Must be able to do multi-tasks in a hectic, fast-paced atmosphere. Computer, fax machine, copier, and laminator.

Travel:
Travel to study-related meetings may be requested.

Schedule: Part Time - 30 hours/week

Requirements

Required Education and Experience:
AA or AS degree. A minimum of three years previous administrative experience.

Require regulatory clinical research experience and knowledge of medical terminology

Preferred Education and Experience: Bachelor’s degree preferred and Accounting/finance experience preferred

Additional Eligibility Qualifications - The ability to type a corrected minimum rate of 55 wpm. Strong proper grammar, punctuation and spelling skills as well as excellent verbal and written communications skills. Experience with Microsoft Office programs. Strong clerical/computer and organizational skills and experience with Microsoft Office Programs required. Self-directed, independent thinker, and autonomous.