Early Learning Coalition of Duval Inc - ASQ Program Coordinator presso Early Learning Coalition of Duval Inc

Position Title: ASQ PROGRAM COORDINATOR

Classification: Non-Exempt

Dept./Program: Developmental Health & Inclusion

Reports to: Director of Developmental Health & Inclusion

Position Org Date: June 2021

GENERAL EXPECTATIONS:

• Understands the core values of the Coalition and incorporates them on a regular basis
• Works as a team member demonstrating flexibility, assisting other programs/ departments/agencies and lending support as needed and requested
• Understands the ebbs and flows of work and manages accordingly
• Functions within the policies and administrative procedures of the Coalition
• Ensures the quality (neat, accurate, and thorough) and quantity (amount of work during a given amount of time) of work meets expectations necessary to fulfill the Coalition’s mission
• Demonstrates dependability and drive in completing work assignment without close supervision
• Understands the importance of confidentiality regarding program quality support activities, and is always cognizant of this when speaking to others in the community
• Works independently, and exercises professional competency, balanced temperament, composure, discipline, and maturity
• Maintains flexibility to manage multiple tasks while meeting critical timelines
• Local and regional travel; occasional out of region travel
• Provides support to the Director of Developmental Health & Inclusion 
• Attend and participate in required meetings, trainings and job related events
• Other areas of support as assigned by director

ESSENTIAL JOB FUNCTIONS:

• Responsible for creating / updating spreadsheets, tracking accepted, canceled and pending review ASQ-3 & ASQ:SE-2 submissions, sending reminder emails and calls to providers to meet Office of Early Learning standards
• Complete monthly fidelity checks and audits for developmental screenings
• Provide and track TA given to providers through email, phone or zoom calls 
• Generate and send ASQ Inclusion list to Inclusion Intake Specialist by COB every Friday
• Complete / submit monthly office order 
• Organize and keep inventory of materials in storage closet
• Assist in the planning, development and conducting of trainings, classes, workshops or learning events for early care and education practitioners 
• Assist Director of Developmental Health & Inclusion and Inclusion Intake Specialist with training registrations 
• Assist with material orders 
• Assist other programs in the Developmental Health and Inclusion Department 
• Inclusion 
• Help Me Grow

KNOWLEDGE AND SKILLS:

• Bilingual (Spanish) applicants may receive preference. 
• Excellent oral and written communication skills
• Ability to communicate effectively to providers and families exercising discretion and judgment
• Ability to handle multiple projects, set priorities, and use time management skills
• Ability to solve problems and seek clarification when needed
• Proficiency on computer hardware and software programs used by the Coalition
• Self-starter and proactive approach in resolving problems and issues
• Ability to maintain composure and manage conflict under pressure while maintaining high morale
• Demonstrated exemplary customer service, networking and interpersonal skills

ENVIRONMENTAL CONDITIONS:

• Works in an office setting.
• May be required to lift and/or move up to 30 pounds.
• Some travel for training and visibility events.
• Some nights and weekends

EDUCATION AND EXPERIENCE:

• An Associates and/or Bachelor’s Degree in Education, Sociology, Psychology or related field preferred – equivalent experience can be substituted
• Specific experience in early childhood education, DCF standards and/or state approved early learning standards
• Proficient in Microsoft Office software

LICENSES AND CERTIFICATIONS:

• Valid Driver License

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This job description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.