Senior Administrative Coordinator (West Lafayette, IN, US) presso Purdue University

Job Summary

The Senior Administrative Coordinator at the Office of Indiana State Chemist (OISC) is part of an accounting team that supports a nationally recognized agency that strives to protect Indiana’s agriculture, environment and the public.

What You'll Be Doing: 

• Coordinating with the Feed program staff to manage the feed quarterly tonnage process
• Assisting with incoming mail, including applications, forms and revenue and direct to appropriate recipients during renewal season
• Overseeing and assisting with the process of receiving, processing and reconciling credit card payments for the office
• Providing support and back up for all financial business processes to improve performance and efficiency
• Assisting supervisor with financial analyses of program accounts and in preparing financial reports to the State Chemist and program administrators
• Overseeing and assisting with customer service and communication, including collaboration and communication with the regulated industry
• Identifying solutions to problems or challenges as they arise and work with supervisor to implement them
• Assisting in training new employees and student workers to complete tasks effectively and efficiently
• Tracking completion of team objectives and effectiveness of processes and procedures
• Mentoring team members, new employees and student workers
• Making recommendations to supervisor for improvements to process efficiencies

What We're Looking For:

• High School diploma/GED
• 4 years of experience in business support, customer service, bookkeeping, administrative or operational support or a related field
• Organizational skills
• Effective communicator
• Interpersonal skills (teamwork, active listening, conflict resolution, etc.)
• Ability to problem-solve and present solutions to supervisor to help increase efficiency and improve effectiveness

Nice to Have:

• Associate’s degree in a field such as office management, business administration or similar 
• Intermediate skills with office software such as MS Word and MS Excel
• Attention to detail
• Ability to explain policies and procedures
• Customer service, data entry and file management skills

What We'd Like You to Know:

• To learn more about Purdue’s benefits summary 
• Purdue will not sponsor employment authorization for this position  
• A background check will be required for employment in this position
• This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan
• Purdue University is an EO/AA university

Career Stream

Administrative and Operational Support 3

Pay Band S040
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002464
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

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EO 

Purdue University is an EO/EA University.