Reception Admin Specialist presso Ada County, ID

About the Department

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life.  Our Coroner's team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing

The Ada County Coroner’s Office will aim to provide the highest standard in medicolegal death investigation, forensic analysis, pathology services, and administration. The Office will continue to seek new ways to increase quality of work while maintaining fiscal responsibility.

Learn more about Ada County Coroner's Office by visiting their website. Ada County Coroner

POSITION GENERAL SUMMARY:

The receptionist is the first point of contact with customers and visitors to the office. The position performs various office support functions, greets visitors to the office, answers telephones, transfers calls, and answers routine questions. Additionally, the Receptionist may assist with clerical duties such as filing, typing, ordering office supplies, and performing other special projects as requested.

 DISTINGUISHING FEATURES OF THE CLASS:

This position performs simple and routine work under general supervision and according to pre-defined guidelines.

Position Duties

• Greets visitors to the office;
• Answers multiple phone lines and redirects to appropriate persons;
• Responds to routine questions and refers non-routine questions to appropriate persons;
• Screens calls;
• Sorts and distributes mail;
• Performs data entry;
• Sorts and files documents;
• Types routine correspondence;
• Orders office supplies;
• Maintains phone lists.

 

ADDITIONAL FUNCTIONS 

• Monitors and escorts visitors per security requirements;
• Performs related functions as required.

Minimum Qualifications

• High school diploma or equivalent;
• Knowledge of modern office equipment, practices, and procedures;
• Intermediate typing proficiency (40 words per minute);
• Skill in the operation of a personal computer;
• Skill in the operation of multiple phone lines;
• Ability to demonstrate a professional demeanor;
• Ability to follow written and verbal instructions;
• Ability to work independently and as a team player;
• Able to maintain effective working relationships.

Other Qualifications

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• May be required to lift up to 20 pounds;
• Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
• Requires emotional and psychological resilience when exposed to sensitive and potentially traumatic case material in the form of documents and photographs

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