Training Outreach & Events Coordinator presso Pathways Vermont

Training Outreach & Events Coordinator 

The Company: Pathways Vermont is a dynamic nonprofit agency that believes in transforming the lives of individuals experiencing difficulties and permanently ending homelessness. Pathways Vermont is committed to a diverse workplace that reflects the communities we serve and is particularly interested in receiving applications from a broad spectrum of people including people with military experience, individuals with disabilities, and people of color. In addition to our direct service programs, Pathways Vermont operates Vermont’s Peer Workforce Development Initiative (PWDI), funded by an annual grant from the Vermont Department of Mental Health, as well as Pathways Vermont Training Institute, which provides training and technical assistance to a variety of agencies and individuals across the world.  

The Position: The Outreach & Events Coordinator is a full-time position and an integral part of the training team at Pathways Vermont. The Outreach & Events Coordinator provides coordination and administrative support for Vermont’s Peer Workforce Development Initiative, including statewide Peer Certification Training, and Pathways Vermont Training Institute. This position begins in October 2025. 

Location: Statewide, hybrid remote and in person to support training events throughout Vermont 

Employment Status: Full Time, Non-Exempt (35-40 hours weekly)

Reports to: Director of Training & Advocacy 

Job Responsibilities

• Outreach Coordination 

  • Track and respond to inquiries for training and technical assistance 

  • Support with scheduling calls/meetings with peer workforce, community partners, and training clients 

  • Support with preparing and sending training proposals 

  • Update and maintain filing systems for training participants and training clients 

  • Communicate with PWDI networks about upcoming events and trainings

• Events Coordination 

  • Plan and coordinate online and in-person training and events, including scheduling, managing registration, booking venues, creating attendance spreadsheets, creating Zoom links, communicating with training participants, mailing materials to participants, preparing handouts and other materials, buying supplies, and setting up and breaking down in-person events 

  • Plan and coordinate in-person conference for the Vermont peer workforce 

  • Book travel and accommodations for in-person training, events, and conferences 

  • Assist in training and events facilitation when needed

• Administrative Support

  • Create, collect, and review training evaluations 

  • Prepare and submit invoices 

  • Process expense requests for training and travel expenses 

• Support with quarterly reports 

• Order and organize training supplies as needed

• Maintain inventory list of training materials

• Support with training eligibility screening and communications with training applicants

• Revise and format facilitator guides, participant workbooks, and training materials as needed

• Support with adding training content into learning management system

• Support quality improvement of trainings

• Issue certificates as requested to participants who have completed trainings

• Maintain and improve organization within google drive 

  • Other Duties as assigned

  • Attendance at the annual All Staff and Programmatic Retreats is an expectation of employment with Pathways Vermont, unless excused by the employee’s manager/HR. Retreats are held on workdays, during normal working hours, and are fully paid.

Strongly Preferred Qualifications:

• Familiarity and alignment with peer support and the psychiatric survivor movement

• Completion of an Intentional Peer Support Core Training

Required Qualifications:

• Understanding of and commitment to Pathways Vermont values 

• Comfort and experience with public speaking and mass communications 

• Excellent interpersonal and communication skills

• Ability to sit with the discomfort of systems change  

• Willingness to practice humility and curiosity 

• Willingness to participate in continuous feedback processes and adjust communication styles and approaches as needed 

• Telephone/computer/internet/social media skills and familiarity with Google and Zoom platform

• Self-motivation and ability to work independently

• Ability to work during non-standard hours

• Flexible schedule and extensive travel potentially required

• Vermont Resident

Working Conditions/Physical Demands:

• Sitting or standing for sustained periods of time 

• Frequent operation of a computer and other office machinery including frequent typing

• Frequent utilization of close visual acuity and reading from a computer screen, must be able to read information captured in type and free hand form

• Frequent talking and listening in participation of exchanging ideas through spoken word and receipt and giving of detailed information through oral communication

• The worker is subject to various environmental conditions. Activities occur inside and outside.

• Occasionally lifting and carrying up to 30 pounds (i.e. carrying equipment or materials for activities, outreach)

• Ability to utilize various modes of transportation (bus, train, plane, etc.)

Benefits:

• Medical, dental and vision insurance

• Long Term Disability/Life Insurance

• Paid Time Off (accrual of 210 hours per year to start)

• 9 Paid Holidays Annually

• 403(b) Retirement Savings Plan

• Employee Assistance Program

• Wellness Reimbursement Program

• Longevity Recognition Rewards

• Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support

Compensation:

• Full-time, non-exempt, hourly

• 35-40 hours per week, weeknights and weekends as needed

• $20-22/hour (starting pay determined by starting pay matrix)

It is the policy of Pathways Vermont that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, veteran status, age, sex, marital status, sexual orientation, gender identification, or disability.