Medical Equipment and Supply Coordinator presso Boston MedFlight

Primary Purpose

The Medical Equipment and Supply Coordinator supports the logistical operations of Boston MedFlight, with a primary focus on the retrieval and return of partner pre-hospital EMS agency equipment. This role also assists with the logistical needs for Boston MedFlight's medical supplies and equipment. This position is not to exceed 36 hours per week without prior manager approval.

Key Responsibilities

• Visit receiving hospitals and relevant departments to retrieve EMS agency equipment.
• Clean and arrange for the timely return of pre-hospital equipment to the appropriate EMS agencies.
• Monitor and maintain tracking records for all pre-hospital equipment retrieval, cleaning, and returns.
• Communicate with EMS agencies regarding the status of their equipment.
• Retrieve hospital-owned equipment brought with patients and return it to the originating facilities.
• Under strict protocols developed in collaboration with Boston MedFlight, Boston Medical Center (BMC), and the Department of Public Health, transport controlled substances weekly from BMC Pharmacy to Boston MedFlight bases.
• Return outdated controlled substances monthly from BMF bases to BMC Pharmacy.
• Deliver weekly base supply orders, typically coordinated with the controlled substance transport schedule.
• Foster positive working relationships with personnel from consortium hospitals and EMS partners.
• Inspect, clean, and restock rooftop helipad supply lockers at consortium hospitals.
• Assist the Medical Equipment Specialist with transporting medical equipment between BMF locations and contracted vendor repair facilities.
• Work with BMF operational leaders to retrieve equipment left at facilities by transport crews.
• Perform other duties as assigned and approved by the supervisor.
• Maintain strict confidentiality regarding patient information and mission details.
• Communicate clearly and positively with coworkers, patients, hospital staff, and community members.

Additional Responsibilities

• Perform computer data entry and administrative tasks as assigned.
• Complete general errands as needed.
• Travel without restriction between BMF bases, Boston, and surrounding communities.

Minimum Qualifications

• Valid Massachusetts driver's license in good standing.
• Familiarity with pre-hospital equipment, safety protocols, and universal precautions.
• Ability to read, speak, write, and understand English without restriction.
• Must pass a criminal background check.
• EMT certification preferred.

Working Conditions/Physical Demands

• Ability to lift 50 pounds unassisted and up to 175 pounds with a partner.

Notes

• Must pass FBI and/or CORI background check prior to starting employment.
• Pre-employment physical.
• Participation in random drug and alcohol testing.
• Valid U.S. passport, Real ID-compliant driver’s license, and authorization to work in the U.S.
• This is a full-time, non-exempt position, including overtime pay.
• This position requires current COVID-19 and seasonal flu vaccinations, subject to medical or religious exemption requests.