Administrative Specialist presso Family Centers

Administrative Specialist

Greenwich, CT / Onsite / Full- Time 

Overview:  Family Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a mission-driven environment.

The Role:

•    Serve as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service.

•    Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination.

•    Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism.

•    Assist with grant documentation, compliance reporting, and accreditation paperwork.

•    Perform accurate data entry and administrative support for health, education, and human service programs.

•    Manage office supplies and building inventory—ordering and organizing as needed.

•    Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment.

•    Collaborate with leadership and staff to improve administrative processes and productivity.

•    Perform other related administrative duties as assigned.

Qualifications:

•    3+ years of administrative, executive assistant, or office management experience

•    Proficiency in Microsoft Office Suite; ability to learn new software quickly

•    Strong organizational, time management, and multitasking skills

•    Excellent written and verbal communication skills

•    Ability to work independently in a fast-paced, team-oriented environment

•    High level of discretion and ability to maintain confidentiality

•    Valid driver’s license, reliable transportation, and auto insurance required

Preferred:

•    Bachelor’s degree

•    Prior experience in a nonprofit, education, healthcare, or human services environment

About Family Centers

Family Centers is a private nonprofit serving lower Fairfield County with health, education, and human service programs. With approximately 300 professionals and 500+ volunteers, we support more than 23,000 children, families, and adults each year through a wide range of responsive and innovative services.

Rewards & Benefits

•    Starting salary: $53,000/year

•    Generous paid time off (vacation, sick, personal, holidays, summer ½ day Fridays) and comprehensive health benefits (medical, dental, vision)

•    Tax-free spending accounts, employer provided disability, life & AD&D insurance

•    Employee assistance plan, wellness activities, pet and supplemental insurance

•    Tuition assistance and retirement savings plan including matching contributions

•    We provide a collaborative work environment, training opportunities for professional growth, and the chance to make a meaningful impact in your community.

•    Recognized as a Top Workplace in Western Connecticut and a Charity Navigator 100 Encompass-rated nonprofit 

For more information and to apply, please visit http://www.familycenters.org/ ; or on our LinkedIn page

Family Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws.