Facilities Manager presso First Weber

First Weber is seeking a Facilities Manager to manage the efficient operation and professional appearance of our offices. Responsibilities include managing small remodels, new office set up, and major repairs for corporate and branch offices, coordinating with others on space planning, cost projections, vendor negotiation and contractor selection.

Primarily works from our Madison, WI corporate office with travel required to other office locations throughout WI.

Job Duties and Responsibilities 

• Manage and oversee building repair and maintenance services provided for all office facilities. Respond promptly to any requests received, exercising good judgment and discretion in addressing emergency and urgent repair and maintenance issues. Review, approve and manage schedule and dispatch of maintenance/repair, monthly services, ad hoc and emergency services.
• Perform activities necessary to effectively manage contractors including directing work, evaluating performance, and ensuring office safety.
• Develop scope of work and cost projections for offices and bids according to company standards. Monitor and supervise the project plan, bids, remodels, repairs and other ongoing services to support offices, and participating in these projects as necessary or directed. Prepare and present project budgets for approval.
• Negotiate with and select vendors for new offices, relocations, remodels, and ongoing maintenance services. Maintain vendor and contract records. Review and approve all invoices for accuracy and hourly rates. Ensure compliance with building permits, landlord agreements, and health/safety issues. Maintain vendor files for all services and ensure a competitive bid process.
• Monitor progress of repair and maintenance, office set-up, office shutdown and minor remodel activities; visit sites, manage deliverables and deadlines and provide status updates to management throughout the construction process. Resolve issues, approve minor change orders, and confirm work completion to facilitate invoice approval. Communicate with vendors, management, agents and office staff throughout the build processes. May negotiate with vendors and set up new office furnishings, supplies, equipment and maintenance.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Perform any additional responsibilities as requested or assigned.

Qualifications 

• Minimum of 3 to 5 years facilities management, space planning and design background, budget development and cost projection experience.
• Proficient in MS Office applications.
• Effective interpersonal skills and leadership abilities.
• Collaboration and teamwork skills required for interactions with management, employees, agents and vendors.
• Excellent oral and written communication skills.
• Effective analytical, problem-solving and decision-making skills.
• Project management skills; ability to prioritize and handle multiple issues and projects concurrently with initiative.
• Project Management Institute (PMI) Certification a plus.
• Mechanical mindset. Position requires ability to move, assemble, and tear down workstations and/or oversee repairs needed in office locations.
• Ability to lift up to 50 pounds on a regular basis.
• Valid driver’s license required. Company vehicle provided. Responsible for making sure vehicle is maintained (oil changes, minor repairs, etc.).

Come join the First Weber team! 

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer