AY Student Residential Health & Safety Manager presso St. Olaf College

II. Position Responsibilities: 

1. Supervision/Administrative Responsibilities
   1. Periodic supervision of Residential Facility Assistants (RFAs)
   2. Receive, sort, and distribute supplies and inventory audit
   3. Receive phone calls, mail, emails, and all other communication and ensure they are properly distributed.  
   4. Support data entry and assist with creating and maintaining department files, records, and storage systems (physical and electronic). 
   5. Assist with housing records, damage bills, etc.   
   6. Attend all training, in-services, and development meetings requested by the Residence Life Office.
   7. Manage office email accounts.
   8. Support the opening and closing of the office.
   9. RHSM shall support their professional supervisor through administrative tasks as assigned, including but not limited to:
      1. Bi-weekly individual meetings with a professional supervisor
      2. Documentation of on-duty activities
      3. Weekly reports
      4. Program Evaluations
   10. Adherence to any blackout dates provided by professional staff to ensure adequate staffing during high-need periods 
   11. Other duties assigned. 
2. Fire 
   1. Conduct building walk-throughs
   2. Conduct room inspections and inventories
   3. Assist HOC on fire drills and drug sweeps
   4. Escort vendors within the residence halls
   5. Support the evaluation of residential safety initiatives
   6. Identification, documentation, and reporting of maintenance/facilities/health and safety concerns or emergencies
3. Health
   1. Coordinate room health and safety checks
   2. Outreach to on-campus residents on safety and security concerns 
   3. Maintain bulletin board material for ADOFS boards in halls
   4. Coordinate education material for issues related to topics, including  mold/mildew/ pest control and sustainability
4. Safety
   1. Assist in the training of contracted security staff
   2. Generate reports on contracted security monthly/semester to the supervisor
   3. Conduct performance and quality inspections on contracted staff
   4. Conduct a monthly meeting with contracted staff leadership
   5. Coordinate Campus Housing Safety Walks
   6. Coordinate quarterly checks of surveillance cameras
   7. Coordinate updates of manuals, including but not limited to the Building Emergency Awareness Plan (BEAP)      
5. Publications and Communication 
   1. Maintain supply of needed forms for facilities area:  sustainability and recycling materials and signage, cleaning checklists, fire safety checklists, check-in/out forms, check-in packet material, and fire safety brochures
   2. Aid in creating and updating files on health and safety
   3. Create signs for halls as needed to update on facility-related issues
   4. Maintain marketing materials for the facilities team
   5. Communicate with students and staff regarding facility and emergencies in various media forms (email, signage, documents, letters, etc.)
   6. Prepare opening/closing material packets for staff and signage for students
6. Residential Support
   1. Community Development and Peer Advising
      1. RHSMs shall support programming initiatives as requested by their professional supervisor
      2. RHSMs shall develop positive relationships with the residents through formal and informal engagement efforts
      3. RHSMs shall role model appropriate behavior within the residence hall to students and colleagues, abiding by and upholding College policies on a campus-wide basis.
      4. RHSMs shall assist residents in need within the scope of their training, including referral to various campus resources and triaging student concerns to the appropriate professional staff.
   2. Conduct Facilitation
      1. RHSMs shall address breaches of College policy (as outlined in the student code of conduct) through the appropriate confrontation of the responsible parties and documentation of these incidents.