Administrative Assistant presso None

Job Summary:

The Administrative Assistant creates and maintains a pleasant work environment, ensuring high levels of organizational effectiveness and communication to all levels of employees.

Duties/Responsibilities:

• Answer telephone calls and emails from customers and clients and directing then to relevant staff.
• Monitor office supplies and ordering new stationery, furniture, and electronics as required.
• Maintain the office condition and arrange necessary repairs.
• Coordinate with IT department on all office equipment.
• Provide general support to visitors.
• Create, maintain, and organize databases and excel spreadsheet.
• Prepare letters, presentations, and reports.
• Help in coding and processing invoices.
• Stay updated on technical and professional information.
• Partnering and coordinating with accounts payable/ receivable.

Required Skills/Abilities: 

• Must be able to work independently and in a team environment.
• Excellent written and verbal communication skills
• Highly detailed and multi-tasking skills
• Quick learner, adaptable to new processes
• Strong organizational skills and planning skills
• Reliability and discretion: you will often learn of confidential matters.

Education and Experience:

• High school diploma or equivalent
• Proficiency in MS office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)

Physical Requirements: 

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

To qualify for employment, all offered applicant must pass pre-employment testing that includes a background check and drug/alcohol screening.