Administrative Specialist III (Vashon Island) presso King County, WA
King County, WA · Vashon, Stati Uniti d'America · Onsite
- Junior
- Ufficio in Vashon
About the Department
The King County Road Services Division is looking for a skilled Administrative Specialist III to provide essential support and office management for the Maintenance Section. This role will provide vital administrative and office management support, from processing payroll and invoices to coordinating office operations to assisting staff with day-to- day needs. If you're organized, detail oriented, and skilled at managing multiple priorities, this is your chance to make a meaningful impact by supporting essential services that keep our roads and community running.
Our commitment to Equity, Racial and Social Justice
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to “True North” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.
To learn more about the Road Services Division, visit us at: About the Road Services Division - King County, Washington
Position Duties
Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
- Provide administrative and office management support to the Maintenance Section (managers, supervisors, and staff employees).
Draft, review, edit and proofread written materials; format a variety of content, including: charts, graphs, spreadsheets, and tables.
Manage accounts payable operations, including invoice processing, budget charge tracking, payment authorization, reconciliation, and record keeping.
Provide customer service to internal and external customers; research requests and provide accurate information/reports.
Review and validate employee timesheets in PeopleSoft, ensuring accurate budget charge coding for multiple projects.
Research and assist in resolving errors or discrepancies in invoice charges.
Prepare and process invoices, including staff purchases for project or program use.
Utilize P-Cards for purchases, ensure accurate POETA coding and reconcile related bank statements.
Input invoices into Oracle, forward them to appropriate department/personnel for approval, and oversee the authorization process to ensure completion.
Order and maintain inventory office supplies; schedule routine maintenance/repairs for office equipment.
Process incoming mail/correspondence, forward to appropriate staff, and prioritize sensitive matters.
Perform other duties as assigned.
Minimum Qualifications
Minimum of two (2) year's experience providing increasingly responsible administrative support, or any combination of education, skills, training and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience processing payroll and accounts payables.
Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
Demonstrated ability to work independently, and effectively plan, organize, and prioritize work on a daily basis.
Demonstrated experience providing customer service to internal and external customers.
Ability to foster and sustain productive working relationships with diverse teams, customers, and vendors.
Proficient in the use of Microsoft Office Suite (Outlook, Teams, Excel and Word).
Clear and effective verbal and written communication skills that demonstrate discretion, patience, and professionalism.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Knowledge of general office principles and practices.
Ability to contribute to a collaborative team environment that values diversity, fosters inclusion, and respects individual differences; ability to demonstrate behaviors that include fairness, respect, and inclusiveness.
DESIRED QUALIFICATIONS:
Experience with PeopleSoft payroll system (Oracle EBS).
Knowledge of RoadWorks.
Experience working in a public works unionized environment.
NECESSARY REQUIREMENTS:
Must reside on Vashon Island.
Other Qualifications
INTERVIEW SCHEDULE:
Those applicants who pass the initial screening will be invited to participate in a 15-minute phone interview the week of September 29, 2025.
If you are selected to move forward after the phone interview, you will be invited to participate in a 45 minute virtual interview via TEAMS the week of October 6, 2025.
WHO MAY APPLY:
This recruitment is open to all qualified applicants and may be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months.
APPLICATION PROCESS:
A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position. Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.
For interviewing tips, please see the STAR-LA method:star-la_interview_method.pdf
WORK SCHEDULE:
The typical work week is 20 hours per week, Monday through Friday. Hours and days are flexible and will be determined in advance with the supervisor.
WORK LOCATION:
Candidates must reside on Vashon Island to be considered for this position.
EMERGENCY DESIGNATION STATUS:
Mission Critical: Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.
Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather.
UNION MEMBERSHIP:
This position is represented by Local 117.
For more information regarding this recruitment, please contact:
Cassandra Montgomery
Senior Human Resource Analyst
(206) 263-5866
[email protected]
Forbes named King County as one of Washington State's best employers.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. Candidarsi ora
