Secretary to Assistant Principal - Mesa High School presso Mesa Unified School District 4

Secretary to Assistant Principal

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

OVERVIEW

To provide administrative and clerical support to school assistant principal and/or assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

QUALIFICATIONS

• High School education or equivalent required
• Above average proficiency in typing, with good accuracy; excellent test battery; high English grammar and math aptitude
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Knowledge of Synergy system required
• Bookkeeping and recordkeeping experience preferred
• Ability to operate standard office equipment
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

DUTIES AND RESPONSIBILITIES:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, scheduling and coordinating activities, etc) to provide clerical support for assistant principal and/or assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Direct students with attendance and/or discipline referrals to the appropriate assistant principal/team leader
• Type and revise master schedule; input student and teacher scheduling data
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. suspension and expulsion letters, facility permits, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and process paperwork for CIT and 504 meetings
• Assist with registration schedules, open house and commencement
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

ADDITIONAL DUTIES:

• Serve as receptionist and distribute district and US mail during the summer months
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

SUPERVISION

Assistant Principal

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.