Property Management Assistant presso Alpha Supported Living Services
Alpha Supported Living Services · Bothell, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Bothell
Who we are
We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we've been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.
Job Summary
The Property Management Assistant is responsible for office operations, housing and facilities maintenance for agency-owned homes, and assisting with project management as assigned by the CEO. The Property Management Assistant also interacts with program participants and so must be familiar with the Guiding Values issued by the Developmental Disabilities Administration (DDA). At all times, the Property Management Assistant will seek to act in accord with the principles and values expressed and uphold the agency mission.
Facilities Management
Manage maintenance, renovations, and capital projects for agency-owned homes and offices, including securing bids, coordinating contractors, and working with architects.
Serve as the main contact with architects on design, permitting, and project scope, while ensuring compliance with HUD, Department of Commerce, and Section 8 requirements.
Develop and oversee annual Capital Needs Assessments to align facility priorities with budget planning.
Coordinate installation and upgrades of telecommunications, HVAC, and electrical systems.
Conduct regular inspections to identify repair needs and arrange timely contractor support.
Community Engagement
Represent the agency with legislators, community members, and stakeholders by coordinating advocacy meetings, facility tours, and board presentations.
Support communication efforts through newsletters, social media, annual reports, and website updates.
Organize meetings and activities for the Inclusion Housing Board of Managers.
Office Operations
Oversee office maintenance, repairs, and vendor relationships, including landscaping and contracted services.
Assist with office space planning, furniture needs, and vehicle fleet management in partnership with the Director of Operations.
Staff Supervision
Supervise assigned staff, including performance reviews, timecard monitoring, and coaching for professional development.
Manage performance processes to support accountability and skill growth.
Day-to-Day
Facilities Management
Manage maintenance, renovations, and capital projects for agency-owned homes and offices, including securing bids, coordinating contractors, and working with architects.
Serve as the main contact with architects on design, permitting, and project scope, while ensuring compliance with HUD, Department of Commerce, and Section 8 requirements.
Develop and oversee annual Capital Needs Assessments to align facility priorities with budget planning.
Coordinate installation and upgrades of telecommunications, HVAC, and electrical systems.
Conduct regular inspections to identify repair needs and arrange timely contractor support.
Community Engagement
Represent the agency with legislators, community members, and stakeholders by coordinating advocacy meetings, facility tours, and board presentations.
Support communication efforts through newsletters, social media, annual reports, and website updates.
Organize meetings and activities for the Inclusion Housing Board of Managers.
Office Operations
Oversee office maintenance, repairs, and vendor relationships, including landscaping and contracted services.
Assist with office space planning, furniture needs, and vehicle fleet management in partnership with the Director of Operations.
Staff Supervision
Supervise assigned staff, including performance reviews, timecard monitoring, and coaching for professional development.
Manage performance processes to support accountability and skill growth.
Who we are looking for
Ability to influence, negotiate, and bring people together to reach goals.
Knowledge of housing and facilities management.
Skill in anticipating problems and planning solutions, including backups.
Ability to generate and explore multiple ideas on a topic.
Understanding of how non-profits address similar challenges.
Skill in connecting information, identifying patterns, and applying them to solve problems.
Strong communication skills with internal and external audiences, including the public, funders, donors, and government.
Job Requirements
Minimum age of 18.
Bachelor’s degree from college or university.
At least 1 year of experience in social services and 2 years in project, operations, facilities, or housing management; or 3–5 years in project, operations, facilities, or housing management (experience with HUD, Section 8, and Department of Commerce projects preferred).
Valid Washington State driver’s license, current vehicle insurance, and eligibility for coverage under agency auto insurance.
Ability to pass a background check through an authorized state agency.
Starting Wage:
$36.50/hr
Wage Scale: Compensation follows a step schedule with annual increases; starting wage will be within the lower ranges
$36.50 - $43.50/hr
Benefits:
Benefits for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.
Please note: As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.
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