Accounting Specialist Intern presso Intercity Transit, WA

About the Department

 
Our Finance Team is an integral part in the everyday operations of Intercity Transit. They are responsible for all Intercity Transit financial operations, including (financial accounting and reporting, payroll, grant accounting, accounts payable and receivable, cash receipting and budget development and administration). We currently have an exciting part-time opportunity for a current Intercity Transit employee to complete an internship as an Accounting Specialist in our Finance Department! 

If you have: 

• A proven track record of providing exceptional customer service that reflects motivation, dependability, and friendliness in every interaction. A constant customer service mindset in solving internal and external customer needs.
• High level of empathy with the demonstrated ability to foster a participatory organizational climate that is open, positive, and supportive, while understanding the unique perspectives of others.
• The ability to work independently or as a member of a dynamic team.
• Outstanding communication and teamwork skills, working in an environment of respect, trust, and self-accountability. The ability to adapt your communication style your audience.    
• Highly motivated, maintaining a positive attitude and effectively contributing to a team environment. 
• The ability to effectively plan, organize, prioritize, work independently, and meet deadlines; strong attention to detail and excellent follow-through.

Position Duties

Then this position is for you!
We are looking for a customer focused, energetic individual to join our Finance Team, as an Accounting Specialist Intern.  This paid opportunity is part-time and will perform accounting support activities in the Finance Department, including payroll, accounts payable, accounts receivable and cash receipting. 
 
As an Accounting Specialist Intern, you will:

• Maintains and processes accurate and timely accounts payable in compliance with Agency and State laws; assigns purchase order numbers; audits and reconciles invoices and purchases; responds to AP questions; monitors check printing process and related reports; prepares EFT/ACH transfers and data transmission to the County Treasurer; processes 1099s and updates and prepares related reports.
• Enters daily and biweekly payroll information into the payroll system; processes time sheets and leave request slips; enters and audits benefits; maintains leave and holiday records; prepares and audits weekly overtime calculation report; prepares and audits balance sheet for biweekly payroll and transfer to County Treasurer; maintains payroll related files; prepares EFT/ACH transfers; conducts month-end updates from the journal to the general ledger accounts and runs related reports.  Processes/prints year-end payroll reports and W2's; prints and distributes employee summary statements.
• Receives funds from various sources; prepares transaction receipts; deposits funds into appropriate accounts; reconciles records.  Prepares miscellaneous billing prints and mails out invoices, communicates with AR customers regarding questions and collection efforts.
• Records all monies received including AR deposits, Vanpool receipts and adjustments for NSF checks; notifies County Treasurer of incoming ACH/EFT funds.  
• Maintains inventory of corporate credit cards; audits all travel vouchers; audits/reconciles source documents to monthly statement; researches and corrects as appropriate; processes for payment.  
• Performs other duties of a similar nature or level.
• Must meet regular time and attendance standards.

Minimum Qualifications

Are you the one we’re looking for?

• Associates Degree in a related field;
• Three years of directly related accounting or bookkeeping experience; 
• Equivalent combination of education and experience may be considered.
• A current employee of Intercity Transit 
• Ability to listen effectively, assimilate information, discern needs and to relate in a clear, friendly, and informative manner.
• Competent computer, data entry, writing, and reporting skills. Ability to demonstrate basic knowledge in Microsoft Office, Adobe and other Intercity Transit systems. 
• Able and willing to workdays, evenings, weekends, holidays, and occasional overtime.

Other Qualifications

What is in it for you?

• Receive a competitive salary of $33.40- $45.08 hourly in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range). 
• Be a part of an essential service to the community.
• Work with an exceptional team in an agency of professionals, who love what they do, and support a work/life balance.
• Comprehensive medical, dental, and vision coverage for employees and eligible dependents.
• PERS Retirement Plans (through Washington State Public Employee’s Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 8.5%.
• 23.75 to 36 vacation days per year depending upon length of service.
• 12 days of sick leave per year depending upon date of eligibility.
• Paid Bereavement leave for qualifying family members.

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