Director of Procurement presso New York State Homes and Community Renewal

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

A Civil Service exam is not required for this position. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Legal Affairs, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services. 

Job Summary:
Reporting to the Vice President, Contracts and Administration (VP), the Director of Procurement is responsible for assisting the VP in the directing and managing of HCR’s procurement of goods and services, assuring that the planning and implementation of HCR’s procurement and contract activities are in compliance with applicable regulations and policies.  

Responsibilities:

The responsibilities of the position include, but are not limited to, the following:

• Developing, evaluating or reviewing, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements, performing end-to-end processes;
• Working with the VP, plan and direct the procurement and contracting services for all goods and services utilizing a variety of procurement methods, ensuring that all procurements comply with applicable laws, regulations and policies.
• Manage procurement activities related to Request for Proposals/Qualifications (RFP/Q) and execution of various services contracts; Competitive Sealed Bids (CSB), Invitation for Bids (IFB), etc. and execution of various goods contracts; and all non-competitive procurement activities.
• Evaluate and conduct clarification of contract terms, conditions and intent on all procurement documents.
• Working with the VP, assist in providing final review for all procurement decisions and contract executions prior to obtaining executive and oversight approvals.
• Direct activities regarding the mini-bid process among pre-qualified panel of vendors. 
• Working with the VP, assist in the development and/or modification of procurement policies and procedures and incorporate new legislative and regulatory directives in the overall procurement process.
• Interface with auditors and compliance monitors to identify and mitigate risks and improve agency controls.
• Manage requests for audit documentation and prepare responses to auditing entities. 
• Manage weekly, monthly, quarterly and annual reports as well as ad hoc reports.
• Develop relations with programs and obtain timely information to support programmatic needs.
• Implement and administer best practices and KPIs throughout the procurement cycle to drive continuous improvement in financial efficiency and service levels.
• Ensure all procurement and agreement files are accurate, complete and maintained in an orderly fashion.
• Working with the VP, manage the development, implementation and delivery of procurement training needs.
• Working with the VP, assist in advising executive management of critical issues related to procurement and provide suggested solutions.
• Provide guidance on subrecipient procurement activities as needed.
• Manage procurement staff in daily activities, including preparing overall work schedules, setting priorities, and reviewing work for effectiveness, efficiency and compliance with established rules and guidelines.
• Manage FOIL requests.
• Prepare board materials.
• Perform other related duties and special projects as may be requested. 

Who you are: 

• Bachelor’s degree or higher (a plus) and minimum of six years in public sector procurement/contracts, three or more years of which must have been in a managerial role supervising staff in the area of procurement 
• Experience in finance (fiscal operations/budgets) a plus
• Experience with subrecipient agreements a plus
• Creating and implementing policy/procedures experience a plus
• Experience in working with automated system for contracts a plus
• CDBG-DR knowledge and experience a plus
• Knowledgeable in New York State and federal procurement rules, regulations, policies and best practices
• Proven ability to handle competing priorities
• Proven ability to work independently and collaborate cross-functionally in a fast-paced environment
• Proven ability to work collaboratively with vendors, agency management and program staff to solve problems and recommend positive solutions
• Strong management and organizational skills
• Shared organizational value for integrity, flexibility and professional/ethical behavior
• A can-do attitude
• Ability to understand and problem solve sensitive matters
• Ability to be discreet

This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned. 

What we offer at NYSHCR: 

• Extensive benefits package including paid leave, including excellent health, dental, vision and retirement benefits with the New York State & Local Employees’ Retirement System.
• Promotional opportunity for dedicated professionals
• Work life balance benefits including a 37.5 hour work week and paid time off benefits including, vacation, sick, personal days, and Federal Holidays
• Opportunity for compressed scheduling
• 12 weeks of Paid Parental Leave
• Paid Family Leave
• Opportunity for compressed/flextime scheduling
• As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer. 

Additional SONYMA/HFA/AHC Benefits: 

• Cash in for Wellness! This program provides you with the option of buying or renewing a health club membership of your choice or enrolling in a weight loss and or smoking cessation program, using your sick leave accruals.
• Tuition reimbursement program – for job related and non-job related courses
• Vacation Leave Buy-Back program – Subject to approval, every year eligible employees may exchange previously earned and accrued vacation time in return for cash compensation (at employee’s daily rate of pay at time of exchange)
• Access to Plum Benefits – savings on movie tickets, theme parks, hotels, tours, Broadway shows and more!
• Optical reimbursement program – Employees are eligible for optical, hearing aid, and podiatric expenses not otherwise covered by insurance, with a maximum aggregate amount of $650 per year, per family. Unused yearly balances may be carried over to the next year for a maximum of $1300 

About New York State Homes and Community Renewal: 
Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders. 

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction. finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.