Police Automotive/Equipment Maintenance Coordinator presso City of Little Rock, AR

This position is designated as a safety/security sensitive position and is subject to random drug and alcohol screening.

JOB OBJECTIVE:  To coordinate the preventative maintenance and repair activities of vehicles, to include the installation of electronic equipment, assigned to the Patrol Division, with the appropriate Department or vendor and issues equipment (i.e., radios, shotguns, etc.) to uniformed personnel in the Little Rock Police Department in compliance with all applicable policies and procedures; serves as substation liaison and point of contact for outside contractors and other personnel relative to cleaning, building and maintenance services of respective substations.

1. Coordinates the preventative maintenance and repair activities of vehicles, to include the installation of electronic equipment, assigned to the Patrol Division with the appropriate Department or vendor and issues equipment (i.e., radios, shotguns, etc.) to uniformed personnel in the Little Rock Police Department in compliance with all applicable policies and procedures.
2. Serves as substation liaison and point of contact for outside contractors and other personnel from City Departments relative to cleaning, building, and maintenance services of respective substations to include the scheduling and escorting of personnel throughout building.
3. Maintains hard copy and computerized inventory control system to check out and ensure return of all equipment issued to uniform personnel in compliance with all applicable policies and procedures; reports decommissioned and asset transfers to appropriate personnel in compliance with applicable policies and procedures.
4. Transports or arranges towing of vehicles requiring repairs or maintenance to the Department of Fleet Services or outside vendor; follows up to ensure repairs and maintenance are completed in a timely manner and in compliance with Departmental policies, procedures and guidelines; verifies vehicle repairs were performed by performing road tests and quality control checks on vehicles.
5. Receives repair requests for vehicles and electronic equipment, including computers, cameras, printers, computer drives and display devices in vehicles assigned to the Patrol Division; troubleshoots problems or issues and performs minor repairs on electronic equipment and vehicle malfunctions or coordinates repairs with appropriate vendor, Department of Information Technology and Department of Fleet Services.
6. Completes daily status report for vehicles at assigned substation to include vehicle service status, expected return date of vehicles out of service and related vehicle information; submits to substation command staff.
7. Reviews spreadsheet of maintenance status to ensure vehicles and equipment are repaired and maintained in a timely manner; follows-up to check status of vehicle and equipment; monitors and maintains the vehicle and radio inventories for Police Divisions to ensure radios are maintained to appropriate channel access.
8. Serves as backup to the Police Automotive/Equipment Maintenance Coordinator – Senior by attending pre-bid meetings to answer questions and provide information regarding the standardization of Police vehicle specifications with the Department of Fleet Services staff and prospective bidders.
9. Advises Department of Fleet Services of vehicle repairs needed and the installation of equipment in vehicles; performs road tests and quality control checks on vehicles to ensure vehicle repairs were done and vehicle is in operable condition; verifies vehicle repairs are performed as requested.
10. Transports damaged police radios to the radio repair shop and picks up or arranges pickup of repaired radios; maintains inventory of replacement accessory parts for radios.
11. Maintains an inventory of printed materials and various Departmental forms and cleaning supplies and associated equipment for assigned location; orders materials, cleaning supplies and equipment as required; verifies orders upon delivery to ensure quantity and quality of items delivered; compares contents to invoices, ensuring appropriate amount delivered; notified appropriate personnel of discrepancies; forwards invoices to appropriate personnel for processing and payment.
12. Serves as substation liaison for all equipment repair requests and office maintenance projects; submits work orders and contacts vendors and Building Services Division to schedule maintenance and repairs for the substation.
13. Provides assistance to appropriate personnel with the annual Departmental inventory at respective substations; conducts inventory of equipment and submits report to appropriate personnel; investigates and reports discrepancies to appropriate personnel.
14. Serves as backup during the absence of other Automotive/Equipment Coordinators and the Police Automotive/Equipment Maintenance Coordinator – Senior at other substations.
15. Answers questions and provides information to assigned Divisions regarding vehicle status, radios, equipment and related inquiries.
16. Operates a computer with database, spreadsheet, and word processing software in the performance of essential job functions.
17. Operates a City pool automobile in the performance of essential job functions.

SUPERVISORY RESPONSIBILITIES: None.