As an Outsource Production Coordinator, you will work in partnership with an Outsource Manager to oversee the management of outsourced VFX work and the coordination of all outsource-related IO operations. In this role, you will serve as the main point of contact between our internal teams and external vendors, ensuring seamless communication, efficient task management, and timely delivery of project elements. Your strong understanding of VFX production workflows and hands-on experience with IO processes will be essential in maintaining high standards of quality and security throughout the production pipeline.
This salary range is specific to applicants applying to our position in Vancouver, BC. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.
Key Responsibilities
Act as the primary liaison between the internal VFX team and external vendors, managing all aspects of outsourced work
Coordinate the delivery and receipt of elements, shots, and data between vendors and internal teams, ensuring all materials meet technical and creative specifications
Oversee IO processes, including ingesting, tracking, and distributing digital assets, plates, reference materials, and final renders
Communicate project schedules, shot lists, and delivery deadlines to vendors, tracking progress and troubleshooting any issues that arise
Work closely with Supervisors, Producers, and Editorial to anticipate and resolve potential bottlenecks in element flow
Ensure all data transfers are secure and adhere to studio and client security protocols
Generate regular status reports on deliveries, IO operations, and vendor performance
Assist with QC checks on incoming assets to ensure they meet technical requirements before integration into the pipeline
Support the implementation and improvement of IO and data management workflows
Qualifications
2+ years of experience in VFX production coordination, preferably with experience in outsourced vendor management
Solid understanding of VFX production pipelines, asset management, and post-production workflows
Hands-on experience with IO/data wrangling, including file transfers (Aspera, FTP, Signiant, etc.), data tracking, and version control
Familiarity with VFX-specific software and tools (Shotgun/ShotGrid, FTrack, FileMaker, etc.)
Excellent communication and interpersonal skills, with the ability to build strong working relationships with both internal and external teams
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
Knowledge of security best practices for handling sensitive client and studio data
Comfortable working with large data sets and troubleshooting technical issues related to file formats, transfers, and storage
About Us
Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide, including London, Los Angeles, Montreal, Seoul, Mumbai, Hyderabad and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.
We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.
Eyeline Studios
Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility. Learn more.
Powered by Netflix
Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.
Come as you are
We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.
We will only consider applicants based in British Columbia, or those willing to relocate.
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