SBA Post Close Specialist presso None

SUMMARY

The position of Post Close Specialist is responsible for supporting the SBA Processing and Post Close department by managing tasks related to US Small Business Administration (SBA) 7a and Express loans, requested by the SBA Loan Processors, and/or SBA Director of Operations. This role consists of assembling third party vendor orders, signature requests, assembling complete loan files, and managing the collection of post close tickler items. This position reports directly to the SBA Director of Operations.

ESSENTIAL FUNCTIONS

• Preparation of the initial boarding package for Loan Operations upon loan funding. 
• Request for final Boarding Package review performed by Management, and completion of any open tasks based upon final review in order to upload loan file to OnBase and provide full boarding package to Loan Operations. 
• Manages tickler report based off boarding package listed tickler items for all closed/funded SBA loans daily. 
• Manages and works closely with SBA Loan Processors in gathering documentation required to process lien adds, transfers of title, costs collections, etc. for vehicles pledged as collateral during loan origination and throughout the life of the loan. 
• Manages third party account platform for titling services. 
• Assists SBA Loan Processors with completing procedures for withdrawn loans. 
• Manages collection of business license(s) related to recently funded loans for management to project Loans sales. 
• Managing the collection of all recordable instruments associated with the SBA loan closed files.
• Manages the collection of tickler items associated with the SBA Loan closed files.
• Basic understanding of credit write ups to identify general loan structure, borrower names, locations, collateral pledged, use of proceeds, etc. 
• Works closely with the borrower, attorney, title companies, and any otherthird parties associated with the loan to ensure necessary post-closing documents and any due diligence items are produced in a timely fashion.
• Daily management of the following spreadsheets as it relates to the Post Close Specialists duties: Boarding Package Tracking Sheet, Recordable Documents Tracking Sheet, Tax Transcripts Order Requests, Tickler Report, Loan Sales, etc. 
• Provides support to all areas of the department where service or assistance is needed, along with cross training amongst the team.
• Takes necessary steps to maintain organized loan files and records in current and complete order.
• Ordering various reports such as, UCC searches, tax transcripts, CAIVRS, flood certificates, tax service contracts, SAM, OFAC, etc. and confirms total fees rendered for all SBA Loans scheduled to fund/close. 
• Assists SBA Loan Processors with researching business license requirements and preparing memo for the subject business based on business address or any location where our collateral is pledged. 
• Knowledge of SBA Capital Access Financial Systems (CAFS)/E-TRAN to assist SBA Loan Processors with the submission of SBA Loan Applications. 
• Assists SBA Loan Processors with the organization of signed loan documents for closing.
• Collection of all internal Bank related signatures.
• Assists in drafted funding emails. 
• Takes steps necessary to maintain all department files and records in current and complete order.
• Performs other duties as required and/or assigned by SBA Director of Operations.
• Completes annual compliance courses.
• Adheres specifically to all corporate policies and procedures. Also adheres to Federal and State regulations and laws, including, the Bank Secrecy Act and the Anti-Money Laundering Act. 
• Adheres to all levels of our Service Excellence standards.
• Assumes responsibility for special projects, gathers data and prepares reports for senior management, audit, and other personnel.

GENERAL QUALIFICATIONS

Knowledge & Experience:  These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position.  Individual abilities may result in some deviation from these guidelines.

• High school diploma or general education degree (GED), or higher; and/or work-related experience should consist of duties in a business environment. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related. 
• Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related and include a general knowledge of business financial statements and basic accounting principles. 
• Intermediate knowledge of Bank operations, bank loan terminology and processing, related state and federal laws and regulations, and other Bank operational policies and procedures. 
• Excellent organizational and time management skills - ability to work with minimal supervision. 
• Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word processing, Excel spreadsheet and specialty software programs. 
• Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct personnel.
• Must be able to work in a fast-paced environment while maintaining a high level of accuracy.

Physical Demands/Work Environment:  Vision, hearing, speech, dexterity, visual concentration.  A valid driver’s license is required.  Must have the ability to stand, walk, sit and use hands and fingers.  Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled.  The environment is a professional office with standard office equipment.

Cognitive Requirements:  Learning, thinking, concentration, ability to exercise self-control, ability to work in a customer relations’ environment.  Must be able to pay close attention to detail and be able to work as a member of a team.  Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations.  Must have the ability to exercise discretion as well as appropriate judgments when necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.